What are the responsibilities and job description for the Accounts Payable Supervisor position at Associa?
Are you a hands-on leader who thrives in a fast-paced environment and feels energized by solving problems, mentoring others, and making a difference. We’re looking for a dynamic, forward-thinking Accounts Payable Supervisor to both lead and do. Someone who’s equally comfortable managing a team and rolling up their sleeves to get the work done. This is a working supervisor position with approximately 80% of your time spent actively processing transactions and managing day-to-day AP activity, while the remaining time focuses on leadership, coaching, and driving continuous improvement. You’ll play a key role in shaping a more efficient, high-performing department by identifying and eliminating waste, applying Lean principles, and fostering a culture of accuracy and accountability. If you like to work hard, thrive on driving process excellence, and feel energized by making a real difference, this is your opportunity to lead from the front and make an impact every day.
WHAT YOU WILL DO – ESSENTIAL RESPONSIBILITIES:
- Perform and oversee the full cycle of corporate accounts payable processing including invoice entry, coding, verification, and payment execution with a focus on accuracy, timeliness, and compliance.
- Spend roughly 80% of your time engaged in hands-on AP processing and data entry, ensuring daily operations flow smoothly.
- Apply Lean process improvement principles to identify and eliminate waste, streamline workflows, and drive sustainable efficiency gains.
- Monitor and analyze AP performance metrics, identify root causes of issues, and implement corrective actions.
- Partner cross-functionally with accounting, finance, and branch leadership to resolve discrepancies and improve upstream data quality.
- Support automation, system enhancements, and other process improvement initiatives.
- Ensure adherence to internal controls, company policies, and accounting standards (US GAAP).
- Contribute to month-end close activities, accruals, reconciliations, and reporting.
- Champion a culture of continuous improvement and operational excellence, grounded in Lean thinking and teamwork.
Qualifications:
WHAT YOU BRING:
- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- Experience: 4 years of progressive accounts payable experience, including 1–2 years in a leadership or supervisory capacity.
- Technical Skills: Strong proficiency in Microsoft Office (Excel, Outlook, Word); experience with Microsoft Dynamics 365 (D365) or similar ERP system strongly preferred.
- Continuous Improvement Mindset: Familiarity with Lean principles required; Lean Six Sigma Green Belt certification or demonstrated process improvement experience strongly preferred.
WHAT MAKES YOU STAND OUT:
- You’re a working leader who leads by example, unafraid to dig into the details while keeping the bigger picture in focus.
- You take pride in both executing flawlessly and coaching others to do the same.
- You actively identify and eliminate waste, driving efficiency and accuracy through Lean thinking.
- You’re organized, analytical, and thrive in a high-volume, fast-paced environment.
- You communicate clearly and build trust across teams.
- You’re proactive, adaptable, and energized by making tangible improvements that matter.
WHY JOIN ASSOCIA:
This is more than a supervisory role, it’s an opportunity to lead transformation from within. You’ll join a forward-thinking accounting team that values innovation, collaboration, and continuous learning. Here, your leadership won’t just oversee processes, it will help shape the standard for operational excellence, accountability, and team success.