What are the responsibilities and job description for the Accounts Payable Supervisor position at PGA HQ?
Join a team of proud, passionate, and caring people that together share their diverse talents and backgrounds to serve our members and grow the game of golf. Being at the PGA of America means you are supported, respected, and appreciated for your contributions.
RESPONSIBILITIES (Specific areas of responsibility include but are not limited to):
Supervises the accurate and timely processing and payment for all invoices, invoice requests, intercompany transactions, purse payouts, wire payments and expense reports. Manages team workload and resources to ensure A/P deadlines are met.
Ensures that all purchase credit card transactions are recorded on a timely basis. Help train new corporate credit card holders on how to complete expense reports.
Ensures that A/P inquiries are researched, resolved, and answered on a timely basis; assists team members with escalated issues.
Manages weekly payment process (i.e., settlement runs), including the review of payments batches for accuracy and completeness.
Oversees the A/P ticketing system to ensure all tickets are resolved within the department’s guidelines.
Manages monthly closing of Supplier Accounts in Workday.
Performs weekly review analysis of aging and follows up on past due invoices; ensures timely (i.e. monthly) reconciliations of all A/P balances to the general ledger including wires.
Serves as a liaison to PGA operational team members; supports A/P staff in their role as business partners to the operational teams.
Trains, assists, and mentors A/P Processors; troubleshoots technical issues.
Maintains knowledge of Sales and Use tax and how it applies to PGA entities.
Coordinates the quarterly and year-end review for the annual 1099-MISC reporting.
Provides supporting documentation for audits, as needed.
Prepares and maintains documentation of A/P policies and procedures.
INCLUSION:
Employees are expected to contribute to a respectful and inclusive team environment by welcoming and respecting others’ beliefs, backgrounds, identities, abilities, and individuality to help ensure a supportive and engaging experience for Association Members, partners, customers, and guests. PGA of America respects the uniqueness of each employee and offers everyone the means to find their place and thrive.
SHARED VALUES:
Embody the organization's shared values and help ensure the organization's values-based culture thrives by proactively identifying and addressing any shared values challenges and opportunities impacting you and your team. Keep Leadership aware of the pulse of the workforce, recognizing, discussing, and addressing any cultural concerns.
EDUCATION AND EXPERIENCE:
High School Diploma or equivalent. Bachelor’s degree preferred.
Three years of experience in a computerized A/P processing environment. Workday experience preferred.
One-year team management experience is strongly preferred.
SUPERVISION:
This is a supervisory position responsible for the performance management and hiring of employees within the department.
FINANCIAL RESPONSIBILITY:
This position has no budgetary responsibility.
SKILLS, KNOWLEDGE AND ABILITIES:
Must have knowledge and a solid understanding of Accounting processes and procedures. Knowledge of Sales and Use tax and how it applies to PGA entities. Ability to interact with vendors in a professional manner. Ability to meet deadlines as required. Knowledge of financial systems, preferably Workday. Working knowledge of Gmail, Google Drive, Google Sheets, and Google Docs. Basic fluency in artificial intelligence (AI) tools and concepts. This includes using AI to enhance business operations and drive innovation, enabling us to better serve our Members and stakeholders.
This position is not eligible for immigration sponsorship.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
PGA does not discriminate on the basis of race, color, creed, religion, gender, age, disability, sexual orientation, national origin, citizenship, veteran status, gender identity or expression, marital or familial status, genetic information or any other characteristic protected by federal, state or local law. In addition, to ensure full equality of opportunity in all operations and activities of the organization, every staff member employed by the PGA shall be selected under fair employment procedures that provide equal employment opportunities to all people. DFWP.