What are the responsibilities and job description for the Expeditor position at Aspen Technical Staffing, Inc.?
Expeditor
Location: San Antonio, TX
Job Type: Contract-to-Hire
We are seeking a detail-oriented and proactive Expeditor for a contract-to-hire opportunity in San Antonio, TX. This role is responsible for driving and tracking all pre-delivery document submittals in alignment with contract requirements and project schedules.
The ideal candidate will play a key role in improving supplier on-time delivery performance by actively managing document workflows, identifying risks, and resolving issues before they impact project timelines. This position requires strong communication, problem-solving skills, and the ability to work independently in a fast-paced, project-driven environment.
Key Responsibilities- Manage and track supplier document submittals to ensure compliance with contract requirements and project schedules
- Expedite new, missing, or returned documents with suppliers and Engineering teams
- Conduct weekly analysis of supplier documentation performance and drive improvement initiatives
- Lead expediting calls with suppliers and internal project teams
- Participate in weekly Engineering and Project Expediting meetings, providing status updates on document submittals
- Identify, escalate, and help resolve ongoing supplier documentation issues
- Ensure timely delivery of equipment, materials, and documentation in support of project milestones
- Support Advanced Work Packaging by providing updates on deliverables
- Prepare meeting agendas and publish meeting minutes
- Provide clear and consistent communication to all stakeholders regarding document status
- Support expediting efforts using various tools and systems as required
- Travel up to 25% and potentially work onsite at fabrication facilities or job sites
- High School Diploma or GED
- 1-3 years of experience in expediting, document control, or project coordination
- Experience supporting project deliverables tied to schedules in engineering, construction, manufacturing, or similar environments
- Proficiency with Microsoft Office Suite (Excel, Outlook, Word, etc.)
- Strong critical thinking and problem-solving skills
- Excellent verbal and written communication skills
- Ability to work independently and prioritize tasks based on deadlines
- Associate or Bachelor's degree
- 2-5 years of experience in expediting or document control within industrial or construction environments
- Experience supporting large industrial construction projects
- Experience leading or mentoring team members
- Working knowledge of Oracle systems
- Intermediate to advanced Microsoft Office skills
Aspen Technical Staffing
CELEBRATING 25 YEARS
~2001-2026~
We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, national origin, disability, veteran status, or any other protected characteristic under the law. Assistance with the application process is available upon request.