Office Services Technician

Office Services Technician

Location: Downtown Chicago, IL
Job Type: Long-Term Contract Opportunity

Position Overview

We are seeking a reliable and detail-oriented Office Services Technician to support daily operations at a corporate office location in Downtown Chicago. This role is responsible for performing a wide range of office services and logistical support activities that help ensure smooth day-to-day operations for employees and leadership within the office.

The ideal candidate is customer-service focused, highly organized, and comfortable working in a fast-paced office environment while managing multiple responsibilities.

Key Responsibilities

• Receive, sort, and deliver incoming mail, packages, boxes, and dry-cleaning deliveries.
• Prepare shipments and create shipping labels using various ground and express delivery carriers.
• Maintain employee mail recipient lists and mailbox assignments.
• Coordinate scheduling and reservations of company fleet vehicles for cleaning, maintenance, and project use.
• Maintain fleet vehicles including cleaning, fueling, and coordinating maintenance needs.
• Set up and break down conference rooms on a daily basis.
• Assist with new employee workstation setup, ensuring lights, phones, outlets, and supplies are operational and available.
• Support employee offboarding by removing, logging, and packing desk items and restoring workspaces for future use.
• Communicate office needs and maintenance requests with building management and internal contacts.
• Repair and maintain miscellaneous office and workstation equipment.
• Assist with office construction projects, floor plan changes, and internal office moves.
• Process employee badges and professional photographs, including editing and uploading into internal systems.
• Provide front desk coverage during lunch breaks, including:
  • Answering multi-line phones
  • Greeting guests
  • Visitor check-in/check-out
  • Routing badge-related issues to security
• Coordinate event and meeting setups, including large-scale meetings (300 attendees):
  • Beverage setup
  • Table and room reconfiguration
  • Vendor coordination
  • Attendance tracking
  • Assistance with audio/visual equipment
• Manage office and kitchen supplies including inventory tracking, stocking, and product rotation.
• Perform additional duties as assigned.
• Comply with all company policies and operational standards.

Qualifications & Requirements

• High School Diploma or GED required.
• Minimum of 1 year of relevant work experience required.
• Prior office services or corporate facilities experience preferred.
• Ability to lift and move packages up to 50 pounds; heavier items may be handled with team assistance or support equipment.
• Strong customer service skills with a professional and friendly demeanor.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet daily deadlines.
• Dependable, punctual, and team-oriented.
  

Aspen Technical Staffing
CELEBRATING 25 YEARS
          ~2001-2026~

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, national origin, disability, veteran status, or any other protected characteristic under the law. Assistance with the application process is available upon request.