Demo

Executive Legal Assistant

Ascension Global Staffing & Executive Search
Miami, FL Full Time
POSTED ON 5/19/2025 CLOSED ON 1/26/2026

What are the responsibilities and job description for the Executive Legal Assistant position at Ascension Global Staffing & Executive Search?

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

A well-established international law firm is seeking a talented Executive Legal Assistant to support attorneys in the Litigation and Corporate practice groups in its Miami office. The ideal candidate will have 5 years of legal secretarial experience, including E-Filing proficiency, and demonstrate a positive, collaborative attitude, sound judgment, and the ability to thrive under pressure.

Key Responsibilities:

  • Draft, revise, and format legal documents, correspondence, memoranda, and emails

  • Perform administrative tasks such as expense reports, check requests, invoicing, and time entry

  • Handle E-Filing in State and Federal courts

  • Manage and maintain client files and attorney calendars

  • Schedule appointments and coordinate meetings, travel, and conferences

  • Serve as a point of contact for client communications and inquiries

  • Perform general office duties including filing, mailing, and phone support

  • Collaborate effectively with attorneys, paralegals, and staff

  • Stay current on office procedures and technology tools

Qualifications:

  • Associate’s degree or equivalent experience (3 years in a legal secretary role preferred)

  • Bilingual (English/Spanish)

  • Excellent typing, proofreading, and document formatting skills

  • Strong attention to detail and organizational ability

  • Prior experience with litigation support and electronic court filing

  • High level of professionalism and interpersonal skills

  • Ability to manage multiple priorities and deadlines

  • Familiarity with document management systems (e.g., iManage)

  • Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and general tech tools

Compensation:
This position offers a competitive salary and a comprehensive benefits package.

Salary.com Estimation for Executive Legal Assistant in Miami, FL
$62,838 to $80,598
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