What are the responsibilities and job description for the Executive Legal Assistant position at Ascension Global Staffing & Executive Search?
Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
A well-established law firm is seeking an experienced Executive Legal Assistant to support its Firm Administration team. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced legal environment and takes pride in keeping executive operations running smoothly.
Key Responsibilities
- Provide high-level administrative and executive support to firm leadership and the administration team
- Manage complex, multi-party calendars with precision, anticipating scheduling conflicts before they arise
- Coordinate meetings, conference calls, and travel arrangements across multiple time zones
- Prepare, proofread, and format correspondence, memos, and internal communications
- Handle confidential and sensitive information with the utmost discretion
- Liaise with attorneys, staff, and outside parties on behalf of firm leadership
- Assist with special projects, event planning, and administrative initiatives as needed
- Maintain organized filing systems (electronic and physical) for administrative records
Qualifications
- 5 years of experience as an Executive Assistant or Legal Assistant, ideally within a law firm or professional services environment
- Excellent scheduling and calendar management skills; comfortable managing shifting priorities for multiple stakeholders
- Strong written and verbal communication skills
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and keen attention to detail
- Ability to exercise sound judgment and maintain confidentiality
- Professional demeanor with a proactive, solutions-oriented approach
What Sets a Strong Candidate Apart
- Prior experience supporting firm administration or C-suite-level executives
- Familiarity with legal terminology, billing systems, or practice management software
- A calm, composed presence under pressure and tight deadlines