Corporate Legal Assistant

The Legal Support Specialist serves as a key point of contact for both internal and external clients, acting as a liaison between attorneys and clients. The ideal candidate is highly organized, results-driven, and capable of managing multiple assignments with minimal supervision while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Document Preparation & Management: Draft, edit, proofread, and organize legal documents and correspondence.

• File Organization: Maintain and manage legal files, ensuring accuracy and accessibility.

• Billing & Time Entry: Process attorney time entries, manage billing, and assist with collections.

• Scheduling & Travel Coordination: Maintain busy calendars, schedule appointments, arrange complex travel plans, and process related expenses.

• Client & Attorney Support: Act as a primary liaison between attorneys and clients, assisting in client relationship management.

• Administrative Duties: Manage attorneys' emails and calls, process expense reimbursements, and perform other office responsibilities as needed.

Qualifications

Skills & Competencies

• Highly organized, detail-oriented, and able to multitask in a fast-paced environment.

• Strong communication skills, both written and verbal.

• Proactive and self-motivated, with the ability to work independently and in a team.

• Exceptional client service skills with a professional and polished demeanor.

• Ability to work under pressure and meet strict deadlines.

• Flexibility to work overtime as needed.

Education & Prior Experience

• Minimum of five years of experience as an administrative or executive assistant in a professional environment, preferably in a law firm.

• Experience in a fast-paced, executive-level work environment is highly desirable.

• Bachelor’s degree or equivalent experience preferred.

• At least two years of legal secretary experience at a mid-to-large law firm.

Technology

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management systems.

• Experience with iManage and/or Filesite is a plus.