AP Analyst

The Accounts Payable Specialist is responsible for analyzing, preparing, and maintaining all functions related to company payments for both internal and external vendors. This role ensures all Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) are consistently met, while maintaining compliance with departmental and company guidelines. The specialist will provide dependable customer service to vendors and employees, ensure accurate and timely payments, and support internal teams as needed.

Responsibilities

• Review, analyze, and resolve aging invoices, vendor issues, and payment discrepancies
• Support the analysis of procurement costs and financial results
• Identify opportunities for continuous improvement to enhance efficiency and cost-effectiveness
• Assist with audits and internal reviews
• Escalate issues in a timely manner to maintain vendor account compliance
• Process same-day and urgent payment requests
• Monitor Accounts Payable email inboxes and respond promptly
• Reconcile vendor accounts; research and resolve routine inquiries regarding invoices or account status, and communicate resolutions to stakeholders
• Follow established accounts payable policies, accounting procedures, internal controls, and best practices
• Ensure payables do not age beyond 90 days
• Serve as a key liaison between vendors and internal production teams to resolve discrepancies and unreconciled items
• Create and maintain Standard Operating Procedures (SOPs)
• Review and submit vendor maintenance requests accurately
• Support timely month-end, quarter-end, and year-end close processes
• Participate in special projects and perform additional duties as assigned

Education & Experience

• High school diploma or equivalent required
• Minimum of one (1) year of accounts payable experience