What are the responsibilities and job description for the Accounts Receivable and Payable (AR/AP) Supervisor position at Proficient Auto Logistics?
About Proficient Auto Logistics
Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies, and has since acquired two additional operating companies. As a combined entity, we operate one of the largest auto transportation fleets in North America with 55 terminal locations and nearly 750 employees, a majority of whom are drivers.
We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).
Job Summary
We’re looking for a detail-oriented and proactive Accounts Receivable and Payable (AR/AP) Supervisor to lead the daily operations of our receivables and payables functions. In this role, you’ll be responsible for managing a small team, ensuring timely and accurate invoicing, collections, disbursements, and reconciliations. Your leadership will help maintain strong cash flow and healthy vendor/customer relationships, key to our logistics-driven business.
Essential Duties and Responsibilities
Accounts Receivable:
- Supervise the generation and distribution of customer invoices
- Oversee cash application and payment postings
- Monitor aging reports and lead collection efforts on overdue accounts
- Coordinate with sales, customer service, and operations to resolve billing issues
- Prepare AR reports and assist with cash forecasting
Accounts Payable:
- Supervise invoice processing, matching, coding, and approvals
- Ensure timely vendor payments while optimizing payment terms
- Reconcile AP subledger to the general ledger monthly
- Manage vendor relationships and respond to inquiries/disputes
- Assist with 1099 reporting and compliance
Leadership & Process Improvement:
- Train, mentor and develop AR/AP team members
- Implement process improvements and automation opportunities
- Enforce internal controls and ensure compliance with policies and procedures
- Assist with internal/external audits and month-end close
Requirements
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 3–5 years of progressive AR/AP experience, including 1 years in a supervisory role
- Transportation or logistics industry experience preferred
- Strong understanding of general accounting practices and principles
- Advanced in Microsoft Outlook, Excel and Word, as well as accounting software and ERP systems (Acumatica preferred)
- Highly organized, detail oriented, problem-solver
- Excellent written and verbal communication skills
- Ability to manage deadlines in a fast-paced environment
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.