Administrative Assistant I (Legislation and Policy)

 

Client: Oklahoma Health Care Authority 

Duration: 3-6 months with option to extend (not to exceed 12 months total)

Location: 4345 N. Lincoln Blvd. Oklahoma City, OK 73105
Schedule: Work schedule is Monday through Friday 8:00 AM - 5:00 PM.

Interview: In-person interview is required.

 

 

In this temporary, session-focused role, the incumbent serves as the administrative assistant to the OHCA Legislative Liaison. 

The primary focus of this position is managing the daily clerical and communication workflow of the legislative office. Key responsibilities include managing phone communications (taking detailed messages, routing inquiries, and returning calls to legislative offices and stakeholders) and supporting agency bill tracking (reading a high volume of introduced bills, organizing files, and routing key items to internal subject matter experts to determine their impact on OHCA). 
 

• Monitor & Read Bills: Read and review a high volume of introduced bills and amendments daily to identify items impacting OHCA. 

• Update Tracking Spreadsheets: Maintain and update complex legislative tracking spreadsheets and databases daily to ensure real-time status updates on all active bills. 

• Manage Phone Intake: Serve as the primary contact for the legislative office; take detailed messages, route inquiries, and return calls to legislative staff and stakeholders. 

• Prepare Daily Briefings: Draft clear, concise bill summaries, status reports, and briefing materials to keep the Legislative Liaison and agency leadership informed of moving legislation. 

• Route Legislation: Coordinate with internal departments by routing identified bills to subject matter experts and general counsel for impact feedback. 

• Coordinate Schedules: Manage the daily calendar, meeting logistics, and appointments for the Legislative Liaison, including coordinating with Capitol-based staff. 

• Support Fiscal Impacts: Assist in compiling and organizing departmental feedback to ensure the timely completion of legislative fiscal impact statements. 

• Organize Records: Maintain organized, confidential physical and electronic files of tracked bills, committee notes, and legislative correspondence. 

• Other duties as assigned.

 

This position requires a strong command of professional office administration, business English, and telephone etiquette. Candidates must possess the organizational skill to manage high volume phone intake, document precise messages, and coordinate complex schedules under tight deadlines. Proficiency in utilizing data systems (Microsoft Excel and 365) to maintain complex, confidential tracking spreadsheets is essential. 

The role demands the ability to establish cooperative working relationships with legislators, Capitol staff, and agency personnel. Candidates must be able to read and synthesize dense statutory language to identify impacts on OHCA, draft clear briefing materials for leadership, and maintain strict confidentiality. A foundational understanding of the Oklahoma legislative process is highly preferred. 

To succeed in this role, the candidate must be highly Action Oriented, showing a readiness to take swift action on fast-moving legislative changes and urgent Capitol inquiries during session. Exceptional capability in Communicating Effectively is required to deliver clear, professional communication across multiple modes, ranging from high-volume telephone intake to 

drafting concise written briefings. 

 

Education and/or Experience 
• Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

 

• Experience working in a fast-paced office environment, professional message intake, and scheduling. 

• A Bachelor's degree (or ongoing studies) in Political Science, Public Administration, Communications, Business, or a related field. 

• Strong proficiency in Microsoft 365 applications including Excel. 

• Demonstrated ability or coursework involving reading, summarizing, or tracking detailed documents, reports, or policies. 

• A general interest in public policy, state government operations, or healthcare administration.