What are the responsibilities and job description for the AP/AR Specialist position at Aptyx?
Aptyx, a contract manufacturer for medical and industrial OEM's, is looking for an AP/AR Specialist to join our team. The position will be at our plant in Tempe, Arizona.
Position Summary
The AP/AR Specialist is responsible for performing a variety of accounting functions related to accounts payable, accounts receivable, and general support of the finance team. This position is critical to ensuring accurate, timely payments and collections, maintaining strong vendor and customer relationships, and supporting overall financial operations for several facilities.
Responsibilities
- Review, verify, and process vendor invoices accurately and on time
- Perform 3-way matching of invoices, purchase orders, and receiving documents
- Investigate and resolve invoice discrepancies by working with vendors and internal departments
- Maintain accurate vendor records, including W-9s and payment terms
- Monitor AP aging and ensure timely payments to avoid delinquencies
- Process and record weekly check runs, ACH payments and wire transfers
- Process positive pay on bank website
- Support year-end 1099 preparation and reporting
- Reconcile AP subledger to the general ledger
- Support month-end close activities
- Maintain organized documentation and assist with audits as needed
- Collaborate with purchasing, receiving, sales, and other departments to resolve billing/payment issues
- Assist with customer collections and reconciliation of customer accounts
- Assist with credit applications, vendor/customer onboarding, and ad-hoc requests
- Must be adaptable to different working styles and communication approaches.
Requirements
- High school diploma or equivalent required
- Minimum of 3 years of hands-on AP/AR experience, preferably in a manufacturing environment
- Proficiency in ERP systems (Sage 100 strongly preferred) and Microsoft Excel
- Ability to multitask, problem-solve, and meet strict deadlines with accuracy
- Commitment and ability to meet business deadlines
- Self-starter with efficient time management and organizational skills
- Clear and professional communication skills-written and verbal
- Capacity to anticipate and pre-plan work
- On site role