What are the responsibilities and job description for the Accounting Associate – AR/AP & SAP position at AppleOne Technical Staffing?
Job Title: Accounting Associate – AR/AP & SAP
Location: Apopka, FL (100% onsite – no hybrid)
Type: Direct Hire
Salary: $52,000–$56,000 annually
About The Role
Our client is a fast-growing company seeking an Accounting Associate to serve as the backbone of daily Accounts Receivable and Accounts Payable operations. This role is ideal for someone who enjoys turning complexity into clean data, accurate invoices, and efficient workflows - especially in SAP Business One and EDI environments.
You’ll play a critical role in keeping cash flowing, vendors paid, and financial data accurate while helping improve accounting processes as the business grows.
Key Responsibilities
Accounts Receivable
Process and post customer invoices, credit memos, and incoming payments (ACH, wire, check, credit card)
Apply payments daily and resolve unapplied cash
Create, transmit, and troubleshoot EDI invoices with customers and EDI providers
Send statements and manage collections; escalate invoices 31 days past due per policy
Research and resolve short-pays, deductions, and discrepancies in partnership with Sales/Account Managers
Maintain customer master data, tax-exempt certificates, and annual exemption audits
Accounts Payable
Process vendor invoices with accurate GL coding and allocations; perform 3-way match as applicable
Prepare weekly credit card payments and reconcile credit cards
Review vendor statements and resolve discrepancies, duplicates, and credits
Maintain vendor master data and W-9s; manage AP inbox with timely responses
Apply and track landed costs for international shipments
Month-End & Controls
Assist with month-end close, accruals, reconciliations, and schedules
Participate in monthly reviews with Account Managers
Follow approval thresholds and PCI-compliant credit card procedures
What Success Looks Like
Past-due AR (30 days) kept at or below 1%
99% invoice accuracy across EDI and non-EDI customers
Payments applied within 1 business day of receipt
Bank and credit card reconciliations completed by Business Day 1
Month-end close support completed by Business Day 3
Landed cost variances maintained within 0.5%
Minimum Qualifications
3 years of hands-on AP and AR experience (distribution, CPG, or inventory environments preferred)
Experience working in an ERP system (SAP Business One preferred)
Strong Excel skills (lookups, pivots, SUMIFS)
EDI invoicing experience, including setup and error resolution
Working knowledge of GAAP for AR/AP, month-end, and GL structure
Experience with landed cost allocations and 3-way matching
Exposure to Sales & Use Tax
Strong follow-through, organization, and written communication
Interest in process improvement and automation
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne Technical participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#3370
]]>
Location: Apopka, FL (100% onsite – no hybrid)
Type: Direct Hire
Salary: $52,000–$56,000 annually
About The Role
Our client is a fast-growing company seeking an Accounting Associate to serve as the backbone of daily Accounts Receivable and Accounts Payable operations. This role is ideal for someone who enjoys turning complexity into clean data, accurate invoices, and efficient workflows - especially in SAP Business One and EDI environments.
You’ll play a critical role in keeping cash flowing, vendors paid, and financial data accurate while helping improve accounting processes as the business grows.
Key Responsibilities
Accounts Receivable
Process and post customer invoices, credit memos, and incoming payments (ACH, wire, check, credit card)
Apply payments daily and resolve unapplied cash
Create, transmit, and troubleshoot EDI invoices with customers and EDI providers
Send statements and manage collections; escalate invoices 31 days past due per policy
Research and resolve short-pays, deductions, and discrepancies in partnership with Sales/Account Managers
Maintain customer master data, tax-exempt certificates, and annual exemption audits
Accounts Payable
Process vendor invoices with accurate GL coding and allocations; perform 3-way match as applicable
Prepare weekly credit card payments and reconcile credit cards
Review vendor statements and resolve discrepancies, duplicates, and credits
Maintain vendor master data and W-9s; manage AP inbox with timely responses
Apply and track landed costs for international shipments
Month-End & Controls
Assist with month-end close, accruals, reconciliations, and schedules
Participate in monthly reviews with Account Managers
Follow approval thresholds and PCI-compliant credit card procedures
What Success Looks Like
Past-due AR (30 days) kept at or below 1%
99% invoice accuracy across EDI and non-EDI customers
Payments applied within 1 business day of receipt
Bank and credit card reconciliations completed by Business Day 1
Month-end close support completed by Business Day 3
Landed cost variances maintained within 0.5%
Minimum Qualifications
3 years of hands-on AP and AR experience (distribution, CPG, or inventory environments preferred)
Experience working in an ERP system (SAP Business One preferred)
Strong Excel skills (lookups, pivots, SUMIFS)
EDI invoicing experience, including setup and error resolution
Working knowledge of GAAP for AR/AP, month-end, and GL structure
Experience with landed cost allocations and 3-way matching
Exposure to Sales & Use Tax
Strong follow-through, organization, and written communication
Interest in process improvement and automation
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne Technical participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#3370
]]>
Salary : $52,000 - $56,000