What are the responsibilities and job description for the Office Assistant position at AppleOne Employment Services?
What we need:
Job Summary:
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations, including managing invoicing tasks. The ideal candidate will have excellent communication skills, be proficient in office software, and have experience handling billing and invoicing.
Key Responsibilities:
Perform general office duties such as answering phones, greeting visitors, and managing correspondence.
Prepare, issue, and follow up on invoices to clients and customers.
Maintain accurate records of invoices, payments, and outstanding balances.
Assist with data entry, filing, and document management.
Coordinate with other departments to ensure timely billing and payment processing.
Manage office supplies and inventory.
Schedule and coordinate meetings, appointments, and travel arrangements.
Support the preparation of reports and presentations as needed.
Handle customer inquiries related to invoices and payments in a professional manner.
Qualifications:
Proven experience in office administration and invoicing or billing.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and invoicing software (e.g., QuickBooks, FreshBooks) is a plus.
Strong organizational and multitasking skills.
Attention to detail and accuracy in data handling.
Good communication and interpersonal skills.
Ability to work independently and as part of a team.