What are the responsibilities and job description for the Administrative Office Assistant position at AppleOne Employment Services?
This opportunity offers flexibility based on your current employment status—candidates who are currently working may be considered for direct hire, while those not currently employed will be brought on in a temp-to-hire capacity.
We are seeking a detail-oriented Administrative Assistant with strong QuickBooks experience to support daily office operations. This role is ideal for someone who is organized, dependable, and comfortable handling both administrative tasks and basic accounting functions.
Key Responsibilities
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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We are seeking a detail-oriented Administrative Assistant with strong QuickBooks experience to support daily office operations. This role is ideal for someone who is organized, dependable, and comfortable handling both administrative tasks and basic accounting functions.
Key Responsibilities
- Provide general administrative support including scheduling, email management, and document preparation
- Maintain accurate records and organize files (digital and physical)
- Process invoices, track expenses, and assist with billing using QuickBooks
- Perform data entry and ensure accuracy of financial and operational information
- Communicate with clients, vendors, and internal team members in a professional manner
- Assist with reporting and other office-related tasks as needed
- Prior experience in an administrative or office support role
- Hands-on experience with QuickBooks (required)
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Office, especially Excel
- Ability to multitask and prioritize in a fast-paced environment
- Excellent communication skills, both written and verbal
- Someone reliable, proactive, and able to work independently
- A team player with a positive attitude
- Strong problem-solving skills and a willingness to learn
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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