What are the responsibilities and job description for the Executive Assistant $28-30 p/h position at AppleOne Employment Services?
Executive Assistant (Contract)
Location: Pittsburgh, PA
Duration: Contract through October
Pay Rate: $28-30/hour
Position Summary
The Executive Assistant provides high-level administrative support to executives by managing communications, coordinating information flow, and performing a wide range of administrative and clerical duties. This role functions as a key information and communication hub for the office, ensuring smooth day-to-day operations and effective executive support. This is a contract role running through October.
Key Responsibilities
- Provide comprehensive administrative support to executives and leadership teams
- Perform general office duties, including ordering supplies and maintaining organized record management systems
- Prepare, format, and distribute documents such as invoices, reports, memos, letters, and financial statements
- File, retrieve, and maintain corporate records, documents, and reports with accuracy and confidentiality
- Review incoming memos, submissions, and reports, assess importance, and route or distribute appropriately
- Coordinate scheduling and logistics for meetings, including committee, board, and executive-level sessions
- Prepare meeting agendas and support meeting planning and follow-up activities
- Assist with basic bookkeeping and administrative financial tasks as needed
- Support information flow across departments and ensure timely communication
Skills & Qualifications
- Strong verbal and written communication skills
- Excellent organizational and multitasking abilities
- Ability to work independently and manage time effectively
- High attention to detail with strong confidentiality practices
- Customer service mindset with strong interpersonal skills
- Basic mentoring or support skills for assisting team members when needed
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Prior experience supporting executives strongly preferred
Education & Experience
- High school diploma or GED required
- 5–7 years of administrative or executive assistant experience required
- Experience supporting executives in a professional environment highly preferred
Salary : $28 - $30