Executive Assistant

Reference no. R2850765 Position title: Executive Assistant - Vaccines Department: Digital R&D, Data & AI Products and Platforms Location: Toronto, ON   About the Job Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world. At Sanofi, we’re committed to providing the next-gen healthcare that patients and customers need. It’s about harnessing data insights and leveraging AI responsibly to search deeper and solve sooner than ever before. Join our Digital R&D Data & AI Products and Platforms Team as an Executive Assistant and you can help make it happen. Sanofi has recently embarked onto a vast and ambitious digital transformation program. A cornerstone of this roadmap is the acceleration of its data transformation and adoption of artificial intelligence (AI) and machine learning (ML) solutions, to accelerate R&D, manufacturing and commercial performance and bring better drugs and vaccines to patients faster, to improve health and save lives.   The Digital R&D Data & AI Products and Platforms Team is a key team within R&D Digital, focused on developing and delivering Data and AI products for R&D use cases. This team plays a critical role in pursuing broader democratization of data across R&D and providing the foundation to scale AI/ML, advanced analytics, and operational analytics capabilities. As the Executive Assistant, you will be providing comprehensive administrative support to the Head of Digital R&D Data AI Products and Platforms, ensuring efficient operations and effective communication across the organization. The ideal candidate will be proactive, resourceful, and able to manage multiple priorities efficiently. About Sanofi We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. Main Responsibilities: Executive Support Manage complex calendars, schedule meetings across multiple time zones, and coordinate with internal and external stakeholders Coordinate domestic and international travel arrangements, including logistics for conferences, workshops, and site visits Process and reconcile invoices, expense reports in a timely and accurate manner and handle procurement requests as needed Maintain and organize digital files, ensuring easy access and security Maintain confidential files and documentation and handle confidential information with discretion Prepare and distribute meeting materials, take minutes, and follow up on action items Team Support & Coordination Provide administrative support to the Digital R&D Data AI Products & Platforms team, including organizing departmental and team events, workshops, off-sites, leadership meetings and logistics Maintain team distribution lists, organizational charts, and shared resources Support HR functions such as onboarding new employees as needed Track and follow up on action items from leadership and team meetings Communications Draft, edit, and distribute internal communications on behalf of Head of Digital R&D Data AI Products and Platforms Manage information flow and ensure timely responses to inquiries Coordinate internal and external communications (presentations, reports, briefing materials) on behalf of leadership Support the preparation and/or consolidation of materials for governance meetings, leadership reviews, and cross-functional initiatives Partner with other Executive Assistants across R&D and the organization to ensure alignment and best practice sharing About You Qualifications: Proven experience as an Administrative Assistant, Executive Assistant or similar role 3 years of experience as an Administrative Assistant, preferably supporting senior leaders in a pharmaceutical, biotech, or healthcare environment Bachelor's Degree (preferred) Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines Strong written and verbal communication skills Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint), Zoom Experience with travel coordination and expense management systems (e.g., Concur) High level of professionalism, discretion, and confidentiality Ability to work independently and as part of a team Experience supporting senior executives preferred Core Competencies: Proactive & Resourceful: Anticipates needs and takes initiative to solve problems and apply critical thinking Detail-Oriented: Ensures accuracy and quality in all deliverables Collaborative and Communicative: Works effectively with diverse teams and builds strong relationships Professional Presence: Represents the department with poise and credibility Why Choose Us? Bring the miracles of science to life alongside a supportive, future-focused team Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs   Sanofi achieves its mission, in part, by offering rewarding career opportunities which inspire employee growth and development.  Our 6 Recruitment Principles clarify our commitment to you and your role in driving your career. Our people are responsible for managing their career Sanofi posts all non-executive opportunities for our people We give priority to internal candidates Managers provide constructive feedback to all internal interviewed candidates We embrace diversity to hire best talent We expect managers to encourage career moves across the whole organization Click “Apply” and follow steps to apply online. AI Usage "Artificial Intelligence” refers to any systems that use automated processes, including algorithms and machine learning, to analyze data and make predictions, inferences, decisions, or recommendations without direct human involvement. These systems may process personal information to identify patterns, improve services, or support decision-making. The Company may use Artificial Intelligence for purposes including, but not limited to, resume screening and hiring, scheduling interviews or meetings, conducting surveys, matching skills with potential job openings, interview scoring, ensuring compliance with regulations applicable to our industry, and activities related to performance evaluation. Information collected and processed by the Company’s Artificial Intelligence systems may include the personal information detailed above and calendar availability. It excludes the information collected and processed for monitoring purposes. You should contact Human Resources if you have a question or concern regarding your personal information. You can also contact Canada’s Privacy Officer via Sanofi’s data subject request portal,  Data Subject Rights Webform. The Data Subject Rights Webform can also be used to request access or correction of your personal information and file a complaint. Sanofi is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request. #GD-SP  #LI-SP #LI-Onsite #DBBCA Pursue progress, discover extraordinary Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people. At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity. Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com! We are an R&D driven, AI-powered biopharma company committed to improving people’s lives and creating compelling growth. Our team is guided by one purpose: we chase the miracles of science to improve people’s lives. We want to build a healthier, more resilient world, and turn the impossible into the possible by discovering, developing, and delivering medicines and vaccines for millions of people around the world. Discover more about us visiting www.sanofi.com or via our movie We are Sanofi Start a career that makes a difference. Reinvention is in our DNA. It’s what drove our evolution from a small French enterprise to one of the world’s leading biopharma companies. Whether it’s using AI to shorten drug-discovery times or building trust in healthcare, you could be helping our teams make life better for patients, partners, and communities. This is where you grow your career. We open the door for you to explore new opportunities, push your limits, and connect with people who are driven by a shared purpose: we chase the miracles of science to improve people’s lives.