Accounts Payable Specialist

POSITION SUMMARY:

Under general supervision, responsible for processing Accounts Payable vendor invoices, payments, and performing other related and miscellaneous duties. The person could be assigned tasks that would encompass duties in various accounting systems such as SAP, Total Service, and Concur Travel & Expense.

The essential functions of the position include, but are not limited to the following:

• Process payment requests, including check requests, expense reports, Inter Company notes payables, and vendor invoices.
• Review all payment requests for appropriate documentation and approval prior to payment. Verify that approvals are within the MEUS Approval Level Guidelines.
• Code payments for proper distribution and verify payments are in compliance with policy.
• Match invoices with approved purchase orders and receivers to ensure three-way match prior to issuing payment.
• Prioritize payments based on cash discount potential and payment terms. Ensure that discounts are taken when possible.
• Print checks, match to invoices, obtain proper signature based on current Company Authority Level Report, and distribute checks (and reports, as requested).
• Prepare fund transfer requests i.e. ACH and Wire Transfers, match to invoices, and obtain proper signature.
• Files check copies, vendor invoices, and purchase orders in Accounting File room and/or area cabinets.
• Maintain vendor relationships and reconcile accounts.
• Perform cross-check of payments processed by other Accounts Payable staff.
• Audit employee expense reimbursement reports and authorize payments in the Concur system.
• Maintain business licenses.
• Assign vendor numbers to new vendors and maintain files of same, including W-9 and W-8 forms.
• Ensure proper AP Use Tax is accrued or paid accordingly, as required, based on type of purchase.
• Sort incoming mail for the Finance department.
• Support various financial, tax, and compliance audits.
• Assist Corporate Controller and AP Manager in administrative activities (photocopying, filing, organizing meetings, ordering supplies, etc.) as requested.
• Update FAS System for capital purchases
• Support other A/P staff as needed
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE:

• 5 years of applicable experience.
• High school diploma required, college courses in accounting preferred.
• Must have strong work ethic, be well organized, manage time well and a self-starter.
• Must be able to follow standard filing procedures.
• Detail oriented, professional attitude, reliable.
• Proficient in Excel and Word, 10-key by touch and able to type 60-65 wpm. SAP, Total Service and Concur experience a plus.
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
• Communicates effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Ability to speak and write English fluently.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.