Accounts Payable and Admin Specialist

About the Role

We are seeking a highly organized and detail-oriented Accounts Payable & Administrative Specialist to support four affiliated companies. This position blends full-cycle accounts payable responsibilities with front office administration, executive support, and general office management.

This is an excellent opportunity for a dependable professional who thrives in a multi-entity environment and enjoys balancing financial accuracy with customer-facing responsibilities.

Key Responsibilities

Accounts Payable

• Process, code, and enter invoices for four companies
• Review invoices and ensure proper approvals
• Prepare and schedule vendor payments
• Maintain accurate vendor records
• Reconcile AP sub-ledgers
• Assist with month-end close and audits

Front Desk & Customer Service

• Greet visitors in a professional manner
• Answer and route incoming phone calls
• Provide customer assistance and support
• Schedule meetings and coordinate office activities

Administrative Support

• Manage incoming and outgoing mail; scanning and document organization
• Maintain organized filing systems (digital and physical)
• Order office supplies and monitor inventory
• Coordinate calendars and travel arrangements
• Prepare reports and business documents

General Office Duties

• Maintain a professional and organized office environment
• Coordinate vendor services and building-related needs
• Support leadership and assist with special projects

Qualifications

Required

• Associate degree or equivalent work experience
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High level of professionalism and confidentiality

Preferred

• Multi-entity accounts payable experience
• Experience with accounting software such as Viewpoint Vista
• Executive support experience

Compensation & Benefits

• $22 – $30 per hour (based on experience and location)
• Opportunities for growth
• Professional, team-oriented work environment
• In-person M-F, 8:00 to 4:30

Why Join Us?

This role is ideal for someone who enjoys wearing multiple hats, values accuracy and organization, and wants to contribute meaningfully across finance and administration functions. You’ll play a key role in keeping operations running smoothly across multiple businesses.

About California Boring

California Boring is Southern California’s premier horizontal directional drilling (HDD) contractor, with over 20 years of industry experience. We specialize in delivering high-quality underground construction solutions for communications, sewer, water, cable television, electrical, solar, and natural gas utility projects.

Our team is highly experienced in small and large diameter pipeline installations and complex drilling operations. We operate a fleet of more than 10 drill rigs and utilize state-of-the-art equipment to ensure precision, efficiency, and safety on every project. All employees are highly trained and OSHA 30 certified, reflecting our commitment to safety and professionalism in the field.

At California Boring, we take pride not only in our technical expertise but also in our commitment to exceptional customer service. We work closely with clients to provide innovative solutions, maintain project timelines, and deliver results that exceed expectations. Our goal is to build long-term partnerships by consistently demonstrating reliability, integrity, and performance.