What are the responsibilities and job description for the Hybrid Executive Assistant Sunnyvale, CA position at Amicis Global Technologies?
Job Title: Executive Assistant
Location: Sunnyvale, CA
Duration: 12 Months
Hybrid (2/3 days onsite) Roles and Responsibilities
Oversee critical expenses (consulting agreements, purchase orders, invoices, expense reports)
Manage complex executive travel arrangements (airfare, lodging, transportation, passport/visa(s), itineraries, other travel needs)
Manage calendars, including scheduling, accepting meetings, and maintaining calendars
Prepare executive meeting items (presentations, materials, agendas); coordinate with Facilities/IT for setup; capture meeting notes
Attend functional and leadership meetings to support agendas and documentation Obtain signatures on executive documents Represent the department in meetings with administrative personnel
Greet and escort external guests to executive meetings Order office supplies and equipment for the department as needed
Support the department in shipping and mail distribution
Contribute to the development of departmental concepts and techniques Support continuous administrative improvement initiatives Leverage administrative best practices.
Location: Sunnyvale, CA
Duration: 12 Months
Hybrid (2/3 days onsite) Roles and Responsibilities
Oversee critical expenses (consulting agreements, purchase orders, invoices, expense reports)
Manage complex executive travel arrangements (airfare, lodging, transportation, passport/visa(s), itineraries, other travel needs)
Manage calendars, including scheduling, accepting meetings, and maintaining calendars
Prepare executive meeting items (presentations, materials, agendas); coordinate with Facilities/IT for setup; capture meeting notes
Attend functional and leadership meetings to support agendas and documentation Obtain signatures on executive documents Represent the department in meetings with administrative personnel
Greet and escort external guests to executive meetings Order office supplies and equipment for the department as needed
Support the department in shipping and mail distribution
Contribute to the development of departmental concepts and techniques Support continuous administrative improvement initiatives Leverage administrative best practices.
