What are the responsibilities and job description for the Hybrid --- Executive Assistant --Sunnyvale, CA position at Amicis Global?
Job Title: Executive Assistant
Location: Sunnyvale, CA
Duration: 12 Months
Hybrid (2/3 days onsite)
Location: Sunnyvale, CA
Duration: 12 Months
Hybrid (2/3 days onsite)
Roles and Responsibilities
• Oversee critical expenses (consulting agreements, purchase orders, invoices, expense reports)
• Manage complex executive travel arrangements (airfare, lodging, transportation, passport/visa(s), itineraries, other travel needs)
• Manage calendars, including scheduling, accepting meetings, and maintaining calendars
• Prepare executive meeting items (presentations, materials, agendas); coordinate with Facilities/IT for setup; capture meeting notes
• Attend functional and leadership meetings to support agendas and documentation• Obtain signatures on executive documents• Represent the department in meetings with administrative personnel
• Greet and escort external guests to executive meetings• Order office supplies and equipment for the department as needed
• Support the department in shipping and mail distribution
• Contribute to the development of departmental concepts and techniques• Support continuous administrative improvement initiatives• Leverage administrative best practices.
• Oversee critical expenses (consulting agreements, purchase orders, invoices, expense reports)
• Manage complex executive travel arrangements (airfare, lodging, transportation, passport/visa(s), itineraries, other travel needs)
• Manage calendars, including scheduling, accepting meetings, and maintaining calendars
• Prepare executive meeting items (presentations, materials, agendas); coordinate with Facilities/IT for setup; capture meeting notes
• Attend functional and leadership meetings to support agendas and documentation• Obtain signatures on executive documents• Represent the department in meetings with administrative personnel
• Greet and escort external guests to executive meetings• Order office supplies and equipment for the department as needed
• Support the department in shipping and mail distribution
• Contribute to the development of departmental concepts and techniques• Support continuous administrative improvement initiatives• Leverage administrative best practices.
