Administrative Assistant (Hybrid - Sunnyvale, CA)

• Please note that our customer is currently not considering applicants from the following locations: Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, and Tennessee.***
  
  

Our Customer is a corporation that develops, manufactures, and markets robotic products designed to improve clinical outcomes of patients through minimally invasive surgery. Founded in 1995, their goal was to create innovative, robotic-assisted systems that help empower doctors and hospitals to make surgery less invasive than an open approach. Working with the top medical professionals, they continue to develop new, minimally invasive surgical platforms and future diagnostic tools to help solve complex healthcare challenges around the world.

We are seeking an Administrative Assistant on a contract basis to support our Customer's business needs. This role is a hybrid in Sunnyvale, CA.

• Part-time, 20-30 hours/week
  
  

Responsibilities

• Oversee critical expenses (consulting agreements, purchase orders, invoices, expense reports)
• Manage complex executive travel arrangements (airfare, lodging, transportation, passport/visa(s), itineraries, other travel needs)
• Manage calendars, including scheduling, accepting meetings, and maintaining calendars
• Prepare executive meeting items (presentations, materials, agendas); coordinate with Facilities/IT for setup; capture meeting notes
• Attend functional and leadership meetings to support agendas and documentation
• Obtain signatures on executive documents
• Represent the department in meetings with administrative personnel
• Greet and escort external guests to executive meetings
• Order office supplies and equipment for the department as needed
• Support the department in shipping and mail distribution
• Contribute to the development of departmental concepts and techniques
• Support continuous administrative improvement initiatives
• Leverage administrative best practices
  
  

Qualifications

• BS/BA preferred
• Relevant work experience
  
  

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.