What are the responsibilities and job description for the Payroll Assistant position at American Sugar Refining?
ASR Group is the world's largest refiner and marketer of cane sugar, with an annual production capacity of more than 6 million tons of sugar. The company produces a full line of grocery, industrial, food service and specialty sweetener products. Across North America, ASR Group owns and operates six sugar refineries, located in Louisiana, New York, California, Maryland, Canada and Mexico. In Europe, the company owns and operates sugar refineries in England and Portugal. ASR Group also owns and operates mills in Mexico and Belize. The company's brand portfolio includes the leading brands Domino, C&H, Redpath, Tate & Lyle, Lyle's and Sidul.
OVERVIEW
The Payroll Assistant will independently handle a wide range of administrative and payroll related tasks with little supervision. This individual must be exceedingly well organized, detail-oriented, flexible, and enjoy the administrative challenges of supporting a site-wide team of diverse people and programs. The successful candidate will also have excellent communication and computer skills with the ability to interact with staff (at all levels) in a fast-paced, deadline-driven environment. This role also requires the ability to remain calm in high-pressure situations while being proactive, resourceful, and efficient and maintaining a high level of professionalism, confidentiality, and integrity in dealing with sensitive information.
DETAILED ROLES & RESPONSIBILITIES
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Serve as the go-to expert for all payroll-related inquiries, maintaining a warm and friendly demeanor while delivering exceptional service to our team members. Help employees to update Federal and State tax forms, W-4s, and set up Direct Deposit. Assists employees with ADP IPay system.
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Partners with our Corporate payroll partners to ensure payroll runs smoothly and is compliant. Coordinates wage garnishments, unemployment claims, employment verifications, and other legal obligations.
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Performs routine audits to ensure data integrity in maintaining vacation balances, sick leave, and other time-keeping practices.
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Administers unionized hourly and salaried employee payroll via UKG with exceptional accuracy. Adds and manages pay codes in UKG time and attendance system relating to Paid Leaves, Short Term Disability, FMLA, etc. Administers rate increases, shift differentials, premium pay, holiday bonus payments, etc.
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Supports ad hoc requests for vacation payouts, employee equipment allowances, and other out-of-pocket employee purchases, as well as payroll reporting.
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Assist Human Resources with the administration of various programs
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Performs UKG timekeeping system upgrades, performs testing, and ensures all upgrades are implemented accurately and smoothly.
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Perform other administrative duties as needed
REQUIRED EDUCATION AND EXPERIENCES
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High School Diploma or GED equivalent with a minimum of 3 years of professional experience in a payroll administrative support OR Bachelor's Degree from an accredited institution with a minimum of 1 year of professional experience
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Experience with UKG modules
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Solid experience and understanding of payroll processing and payroll legal requirements
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Advanced experience with Microsoft Word, Excel, Outlook, Teams
PREFERRED REQUIREMENTS
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Experience working with Operations
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Experience with Excel, SAP, ADP, UKG, and Employee Central
PHYSICAL REQUIREMENTS
- While performing the duties of this Job, the employee is regularly required to move, carry and lift items in an office environment. Employee will be requiree at times to working within the refinery which requires the ability to walk up and down stairs.
CORE COMPETENCIES
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Analytical Thinking & Decision Making - Identifies and understands trends and/or issues
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Effective Communication - Expresses ideas and information in a clear and concise manner by tailoring one's message to fit the interests and needs of the audience.
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Customer Orientation - Keeps internal and/or external customer(s) in mind at all times striving to proactively address customer concerns and needs.
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Establishes Trust - Gains the confidence and faith of others by actions and words that promote honesty and by keeping your commitments.
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Problem-Solving - Anticipates, evaluates, and resolves problems in a fact-based manner.
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Results Orientation & Accountability - Takes accountability, drives actions to achieve desired results.
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Teamwork & Collaboration - Creates a climate that fosters commitment to a common vision. A team player who is willing to learn new things and pitch in to help wherever needed.
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Change Management - Identifies opportunities for improvement, removes barriers and resistance, and enables behaviors that support desired outcomes.
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You make work more fun - Whether it's your attitude, humor, or energy - you bring a little extra brightness to every day.
LOCATION OF ROLE
- New Orleans, LA
We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, genderidentity, age,nationalorigin, disability, veteranstatusorany other category protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.
Equal Opportunity Employer
Our Company is an equal opportunity employer. It is the policy and practice of this Employer to comply with all applicable fair employment practices and equal opportunity laws in every country where our employees work, and to provide employment opportunities, as well as administer all terms and conditions of employment, to all qualified persons on an equal basis. The Employer prohibits discrimination against any employee or applicant for employment based on race, color, religion, sex, national origin, ethnicity, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other category protected by law.