HR/Payroll Assistant

Brief Description

 The Payroll Assistant will be assisting the Payroll Manager ensuring the swift and accurate completion of all employee pay. Will be in charge of organizing and verify any updates, changes, or onboarding needs of the company payroll system. Also, will compile payroll information by managing payroll preparation; completing reports; maintaining records as needed.

Responsibilities:

• Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
• Process Weekly employee payroll payments on time and submit for approval before payroll is to be processed
• Calculate and deduct appropriate amounts from payroll checks, including tax withholdings, uniforms and other garnishments.
• Verify all overtime hours with the appropriate management personnel.
• Oversee internal payroll and accounting audits on a semi-annual basis
• Maintain general ledger with regard to payroll transactions working alongside accounting department.
• Balances the payroll accounts by resolving payroll discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains payroll guidelines by writing and updating policies and procedures.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Contributes to team effort by accomplishing related results as needed.

Payroll Assistant Top Skills & Proficiencies:

o    Mathematical and analytical skills

o    Attention to detail

o    Verbal & Written skills

o    Multi-task & Time management Skills

o    Leadership & Team Player Oriented