Payroll Coordinator

Job Summary

We are seeking a highly organized and detail-oriented Payroll Coordinator to join our dynamic finance and human resources team. In this pivotal role, you will oversee the accurate processing of payroll, ensuring timely and compliant compensation for all employees. The ideal candidate will possess strong technical skills in payroll management systems, accounting software, and financial concepts, facilitating seamless payroll operations. This position offers an excellent opportunity to contribute to organizational efficiency while supporting employee satisfaction through precise payroll administration.

Responsibilities

• Manage end-to-end payroll processing using systems such as Workday, ADP, Paychex, or UltiPro, ensuring accuracy and timeliness.
• Maintain and update employee records within HRIS platforms and payroll software.
• Reconcile payroll data with accounting systems like QuickBooks or PeopleSoft, ensuring consistency across financial records.
• Prepare and review journal entries related to payroll transactions, including debits & credits and general ledger reconciliations.
• Oversee benefits administration related to payroll, including deductions, tax withholdings, and compliance with governmental regulations.
• Collaborate with HR and finance teams to ensure accurate data entry for new hires, terminations, and changes in employee status.
• Assist with accounts payable and receivable processes as needed to support overall financial management.
• Conduct analysis of payroll reports to identify discrepancies or errors; resolve issues promptly.
• Support audits by providing detailed documentation of payroll transactions and account reconciliations.
• Stay informed about updates in tax laws, labor regulations, and best practices related to payroll management.

Qualifications

• Proven experience in payroll management within a corporate accounting environment; familiarity with systems such as Workday, ADP, Paychex, Kronos, or Ceridian is highly desirable.
• Strong understanding of accounting principles including double entry bookkeeping, journal entries, general ledger accounting, and financial concepts.
• Proficiency with accounting software such as QuickBooks or similar platforms; experience with HRIS systems is preferred.
• Knowledge of benefits administration processes and governmental tax regulations affecting payroll.
• Excellent data entry skills with high accuracy; familiarity with 10 key typing is advantageous.
• Analytical skills necessary for account reconciliation and financial analysis.
• Ability to handle sensitive information confidentially while maintaining professionalism.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. If you are committed to precision in payroll processing and eager to support organizational success through meticulous financial management, we encourage you to apply for this rewarding opportunity.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person