What are the responsibilities and job description for the Legal Assistant position at Amaro Law Firm?
Who We Are
We are a nationally recognized plaintiff’s trial law firm, founded in 2005, located in Houston’s Heights area. Occupying nearly 20,000 square feet, our growing firm is known for securing results through passion and tenacity. Our attorneys are frequent speakers at legal conferences, have earned accolades for their service, and have handled high-profile cases featured in national media and law school curricula. We specialize in wrongful death, catastrophic injury, truck and car accidents, workplace injuries, product liability, and other tort cases. Our high-energy environment is driven by passionate advocates who prepare every case for trial from day one, handling numerous trials across Texas annually.
The Role
We are seeking a Legal Assistant to support attorneys and paralegals by handling essential case tasks, allowing them to focus on high-level legal work. This role requires a proactive, detail-oriented team member who can anticipate needs and help keep cases moving efficiently. Responsibilities include managing case files, maintaining client communication, assisting with medical records and litigation support, and ensuring all data and deadlines are accurately tracked in the firm’s case management system.
Key Responsibilities
We are a nationally recognized plaintiff’s trial law firm, founded in 2005, located in Houston’s Heights area. Occupying nearly 20,000 square feet, our growing firm is known for securing results through passion and tenacity. Our attorneys are frequent speakers at legal conferences, have earned accolades for their service, and have handled high-profile cases featured in national media and law school curricula. We specialize in wrongful death, catastrophic injury, truck and car accidents, workplace injuries, product liability, and other tort cases. Our high-energy environment is driven by passionate advocates who prepare every case for trial from day one, handling numerous trials across Texas annually.
The Role
We are seeking a Legal Assistant to support attorneys and paralegals by handling essential case tasks, allowing them to focus on high-level legal work. This role requires a proactive, detail-oriented team member who can anticipate needs and help keep cases moving efficiently. Responsibilities include managing case files, maintaining client communication, assisting with medical records and litigation support, and ensuring all data and deadlines are accurately tracked in the firm’s case management system.
Key Responsibilities
- Maintain regular client communication in accordance with firm guidelines (15–30 day intervals)
- Return client calls promptly following firm service standards
- Conduct client exit surveys and assist in generating positive client reviews
- Assist attorneys and paralegals with file setup, organization, and document management
- Ensure all case data is accurate and up to date in case management systems
- Manage correspondence, including mailing, emailing, scanning, and filing documents
- Perform clerical duties such as copying, redacting, and organizing records
- Assist in preparing materials for hearings, depositions, mediations, and trials
- Monitor litigation calendars and verify deadlines are properly entered and tracked
- Assist with discovery processes, including DWQs and follow-ups
- Maintain organized electronic and physical case files
- Verify and update medical expenses and balances in case management systems
- Assist in collecting and organizing medical records, bills, and liens
- Assist in lien resolution and medical provider communications
- Support verification of balances prior to mediation or trial
- Punctual and reliable
- Highly self-motivated
- Strong sense of accountability and follow-through
- Collaborative and team-oriented
- Professional demeanor
- Detail-oriented with a commitment to accuracy
- Results-driven with a focus on efficiency and client service
- High school diploma required; some college experience preferred
- 3–5 years of experience in a legal, medical, or case management environment
- Prior law firm experience preferred
- Proficient in Microsoft Office
- Familiarity with Filevine, or similar case management software
- Excellent verbal and written communication skills
- Experience working in a fast-paced professional environment
- Highly organized with strong attention to detail
- Strong ability to prioritize, multitask, and meet deadlines
- Demonstrated ability to work independently and make sound decisions
- Competitive salary
- Comprehensive medical, dental, and vision coverage (no cost to employees)
- 401(k) with employer matching
- Generous paid time off
- Paid parental leave
- Professional development assistance
- Life insurance
- We are not looking to receive 3rd party candidate submissions at this time. ********