Transactional Legal Secretary

Position Overview

We are seeking an experienced Transactional Legal Secretary to support attorneys in transactional matters, with a focus on real estate and title insurance documentation. This role requires meticulous attention to detail, strong organizational skills, and proficiency in legal and administrative software.

Key Responsibilities

• Assist with compiling business transactional documentation and loan closing transactions.
• Prepare, edit, format, and proofread documents and exhibits with a high degree of accuracy.
• Redact and revise documents as necessary.
• Enter conflict checks, open files, and maintain both electronic and physical files, including closing files per firm procedures.
• Support attorneys with time entry management and expense reimbursement requests.
• Assist with attorney calendars and schedule travel as needed.
• Provide general office administration support, including processing mail, setting up conference rooms, onboarding new hires, and basic facilities support.
  
  

Legal Experience Requirements

• Minimum 3–5 years of transactional experience, preferably with a strong background in title insurance and real estate matters.
• Advanced editing, formatting, and proofreading skills.
• Detail-oriented and able to maintain high accuracy in all tasks.
  
  

Technical Requirements

• Proficiency in Microsoft Office Suite (Word, Excel) and Adobe Acrobat.
• Ability to quickly learn and utilize timekeeping, billing, redline/track changes software, and document management systems.
  
  

Qualifications & Skills

• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Ability to work independently and efficiently in a fast-paced legal environment.
  
  

Benefits

• Competitive compensation
• Paid time off (PTO) and company holidays
• Opportunities for professional growth and development
• Supportive and collaborative work environment
  
  

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