What are the responsibilities and job description for the Administrative Coordinator position at Alma?
Years of Experience (Required): 2 - 5 years
Must Haves: Must have computer skills (Microsoft Excel, Word, Outlook, etc.); Experience creating and managing schedules; Writing reports based on data (i.e. tracking/plotting data in Excel) and good communication skills.
Nice To Haves: Experience using SAP, Net-Inspect, Experience scheduled internal audits and or maintaining audit schedules and databases, Experience managing tasks and following up with others for completion
JOB DESIGNATION:
The Administrative Coordinator supports the Quality Team with administrative tasks. Synchronizes quality-related activities, while conducting a variety of duties towards meeting the teams’ goals and business objectives.
JOB CORE RESPONSIBILITIES:
· The Administrative Coordinator supports the Quality Team with administrative tasks and coordinates quality-related activities
· Maintains the databases, reports and records that are necessary to support the team and quality documentation requirements
· Coordinates and communicates with other departments to resolve quality related issues and close actions
· Provides excellent customer service through prompt responses to inquiries and routine problem solving
· Communicates effectively through phone, e-mail and correspondence, while maintaining a professional manner
· Operates a variety of office equipment to accomplish daily tasks and orders office supplies to keep consumables in stock
· Maintains Internal and External Audit Schedules
· Monitors databases, processes, procedures to ensure compliance.
· Other responsibilities as assigned
· Regular, consistent and punctual attendance is required. May need to work weekends, variable schedule(s) and additional hours as necessary
JOB SPECIFICATIONS:
Education: A Secondary Certificate/High School Diploma and work experience that will allow successful performance of job expectations is preferred.
Certifications: Vocational training, apprenticeships or the equivalent experience in related field
Years Experience: 2-5 years of relevant experience
Skills:
Knowledge and experience in manufacturing operations/quality processes and the ability to coordinate activities
Excellent internal and external customer service skills
Strong attention to detail, good organizational skills and the ability to prioritize with changing situations
Capable of recognizing and solving typical problems that can occur in own work area; evaluates and selects solutions from established options
Good interpersonal, verbal and written communication skills to drive tasks to completion
Proficient in Microsoft Office Suite
Job Type: Contract
Pay: $24.00 - $25.00 per hour
Expected hours: 40 per week
Work Location: In person
Salary : $24 - $25