Accounts Payable Clerk

Position Description:

Allied Power is seeking a full-time Accounts Payable Clerk responsible for processing invoices, managing payments to vendors, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. Involves maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. Collaborates with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency.

Essential Functions:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Invoice Processing

1. Review and verify the accuracy and completeness of vendor invoices and supporting documentation
2. Verify appropriate authorization and coding for all invoices
3. Match invoices with purchase orders and receiving documents
4. Enter invoices into the accounting system for payment processing
5. Support employee expense report processing

Payment Management

1. Schedule and process payments, including checks, electronic transfers and ACH
2. Monitor payment schedules to ensure timely disbursements and avoid late fees
3. Address and resolve payment discrepancies and issues with vendors

Account Reconciliation

1. Reconcile vendor statements to ensure accounts are accurate and up to date
2. Investigate and resolve outstanding balances or discrepancies
3. Assist with month-end closing activities, including reconciliations and accruals
4. Maintain detailed records of transactions and reconciliations
5. Perform corporate credit card reconciliations and follow up on outstanding transactions

Compliance and Documentation

1. Ensure compliance with company policies, internal controls and regulatory requirements
2. Maintain organized records of invoices, payments and other accounts payable documentation
3. Assist with audit preparation by providing required documentation and explanations

Competencies:

1. Effective time management and the ability to exercise sound judgment when handling competing priorities
2. Reliable, coachable, team player, detail oriented
3. Proficient with traditional office equipment (computers, printers, scanners, etc.)
4. Proficient with Microsoft Windows and traditional office software products (Microsoft Excel, Microsoft Word, Adobe Acrobat, etc.)
5. Strong communication proficiency, both written and verbal, for coordination with vendors, project staff, and finance personnel
6. Self-motivated and able to take initiative in a fast-paced, deadline-driven office environment
7. Strongly Preferred: Familiarity with Dynamics 365 Business Central

Physical Demands:

1. Primarily performs work in an office environment with prolonged periods of sitting and working at a computer.
2. Frequently uses hands and fingers to operate a computer keyboard, mouse, calculator, telephone, and other standard office equipment.
3. Occasionally required to stand, walk, bend, stoop, reach, and lift or move files and office supplies weighing up to 15 pounds.
4. Specific vision abilities required include close vision, color vision, and the ability to adjust focus when reviewing electronic and paper records.

Required Education, Experience, Certification and Licenses:

1. High School Diploma or GED
2. 3 years of related experience
3. Demonstrated ability to work in a fast-paced environment with competing deadlines
4. Business or Accounting degree (preferred)
5. Certified Accounts Payable Professional (CAPP) certification (preferred)

Allied Power provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Allied Power complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. At Allied Power, we are committed to transparency and employee well-being. We offer a comprehensive benefits package that includes competitive salaries, health insurance plans (medical, dental, and vision), generous paid time off, and a retirement savings plan with company matching. Additionally, we provide life insurance, disability coverage, employee assistance programs, wellness initiatives, and opportunities for continuous learning and development. Please note that paid time off (PTO) is available for eligible positions.