AP/AR CLERK - Allen Turner Automotive

Position Summary:
The AP/AR Clerk is responsible for processing and managing the dealership’s accounts payable and receivable functions. This position ensures all invoices and payments are accurately reviewed, approved, and processed in a timely manner. The role involves maintaining vendor relationships, resolving payment discrepancies, and supporting the accounting department with reports and reconciliations.

Key Responsibilities:

• Review and verify invoices and payment requests for proper documentation, coding, and approval
• Process accounts payable transactions, ensuring timely and accurate payments to vendors
• Prepare and distribute accounts payable checks; secure required signatures prior to release
• Answer vendor inquiries and resolve billing issues in a professional and timely manner
• Maintain and organize accounts payable records, spreadsheets, and reports
• Reconcile vendor statements, research discrepancies, and process adjustments as needed
• Assist in preparing account analyses and aging reports for management review
• Post and apply customer payments accurately to accounts receivable records
• Monitor accounts receivable balances and follow up on overdue payments
• Support month-end closing processes through reporting, reconciliations, and documentation
• Perform general clerical duties such as scanning, filing, and copying
• Collaborate with other departments to ensure accurate financial data flow and reporting
• Perform other duties as assigned in support of accounting and dealership operations

Qualifications & Experience

• Prior accounting experience required; dealership experience strongly preferred
• Familiarity with dealership management systems (DMS) is an advantage
• Knowledge of DMV titling processes and regulations is a plus
• Strong attention to detail, accuracy, and organizational skills
• Ability to manage multiple priorities and meet deadlines in a dynamic environment
• Excellent communication skills and a proactive, team-oriented attitude
• Willingness to learn and assist across departments
• Must pass pre-employment background check, Motor Vehicle Record (MVR) check, and drug screening

Work Conditions & Physical Requirements

• Office-based position in a fast-paced dealership environment with frequent interdepartmental interactions
• Standard business hours with occasional overtime during month-end or reporting cycles
• Primarily sedentary work with prolonged sitting and computer use
• Manual dexterity for data entry and office equipment
• Occasionally required to lift or move office supplies or records weighing up to 25 lbs

Technology & Tools

• Dealership Management Software (Automate)
• Microsoft Office Suite (Excel, Outlook, Word)
• Office equipment: phones, scanners, copiers

Compliance and Confidentiality Statement

• This role requires a high level of discretion and confidentiality in handling customer financial information, dealership records, and/or employee data