Office Manager/ Front Desk Receptionist

Job Title: Front Desk Receptionist / Office Manager

Company: Allaire Health Services

Location: Lakewood, NJ

Position Summary:

Allaire Health Services is seeking a highly organized, proactive, and service-oriented individual to serve as the Front Desk Receptionist and Office Manager for our corporate office. This role is the face of the organization and the operational backbone of the office—responsible for managing day-to-day administrative functions, ensuring a professional and efficient environment, and supporting multiple departments.

This is a hands-on role requiring strong ownership, responsiveness, and the ability to manage competing priorities in a fast-paced healthcare environment.

Key Responsibilities:

Front Desk & Office Presence

• Serve as the first point of contact for all visitors, vendors, and incoming calls
• Maintain a professional, welcoming, and organized front office environment
• Manage incoming and outgoing mail, packages, and deliveries
• Oversee conference room scheduling and ensure rooms are prepared for meetings

Office Operations Management

• Run the day-to-day operations of the office, ensuring everything functions smoothly
• Maintain office supplies, inventory, and vendor relationships (ordering, tracking, replenishment)
• Ensure all common areas (kitchens, offices, conference rooms) are clean, stocked, and presentable at all times
• Coordinate office maintenance, repairs, and service providers

Administrative Support

• Provide support to leadership and various departments as needed
• Assist with scheduling, document preparation, and general administrative tasks
• Help coordinate company events, meetings, and internal initiatives

Vendor & Facilities Coordination

• Act as point person for office-related vendors (cleaning, maintenance, supplies, etc.)
• Manage service requests and ensure timely resolution of issues
• Track and review invoices related to office operations

Employee Support & Coordination

• Assist with onboarding logistics for new hires (workspace setup, supplies, etc.)
• Support internal communication and coordination across departments
• Help ensure employees have what they need to function effectively day-to-day

Qualifications:

• 2 years of experience in an administrative, receptionist, or office management role (healthcare experience a plus)
• Strong organizational and multitasking skills with attention to detail
• Excellent communication and interpersonal skills
• Ability to take ownership and work independently with minimal oversight
• Proficient in Microsoft Office (Outlook, Excel, Word)

⸻

Key Traits for Success:

• Highly responsive and reliable
• Takes initiative and anticipates needs before they arise
• Comfortable in a fast-paced, multi-department environment
• Team-oriented with a “no task too small” attitude
• Strong sense of accountability