What are the responsibilities and job description for the Practice Manager/Administrator position at All's Well?
Overview We are seeking a highly organized and proactive Practice Manager/Administrator to oversee daily clinic operations. This role supports smooth patient flow, strong staff performance, and allows the physician to focus fully on clinical care. Responsibilities Operational Management Oversee day-to-day operations to ensure an efficient, patient-centered environment. Improve workflows, schedules, and operational systems. Ensure HIPAA compliance, documentation accuracy, and adherence to regulations. Manage vendors, supply ordering, and facility needs. Lead logistics planning to support clinic growth; must be willing to travel locally during business hours. Implement quality assurance and continuous quality improvement (CQI) processes. Assist with community outreach and mental health education initiatives. Financial Administration Oversee billing, insurance submissions, and payment tracking. Manage accounts payable, pay bills, and coordinate with accounting. Support budgeting, expense tracking, and financial reporting. Monitor revenue cycle performance and identify operational improvements. Staff Leadership & HR Supervise administrative/support staff, including scheduling and coaching. Assist with hiring, onboarding, and training. Lead staff communication, meetings, and workflow expectations. Help maintain a positive, collaborative, patient-focused environment. Physician Support Serve as the operational point of contact. Resolve day-to-day issues independently. Identify bottlenecks and implement solutions. Maintain the highest levels of professionalism, discretion, and confidentiality. Qualifications 3 years of office or practice management experience (healthcare preferred). Bachelor’s degree preferred (Business Administration, Healthcare Administration, Psychology, or related field). Bilingual in Spanish (preferred) Mental health or HR experience preferred but not required. Strong understanding of scheduling, billing, and workflow management. Excellent communication, leadership, and organizational skills. High integrity; must handle sensitive information and financial access responsibly. Proficiency with EHR/practice management software and Microsoft Office. Job Type: Full-time Pay: $30.00 - $35.00 per hour Work Location: In person - full time Benefits: Dental insurance Health insurance Vision insuranceEqual Opportunity Employer / Disabled / Protected VeteransThe Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdfThe pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdfFor temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.ALL's WELL participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdfWe also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.#4023Company DescriptionFinding the career that fits you best can feel like putting together pieces of a puzzle. You’re not always sure what’s the right choice to make, and might want some guidance along the way. What you need is an expert who’s seen it all before, someone who has the best insight, and can lend you a few tips along the way. That’s where your dedicated All’s Well Hiring Advisor comes into the picture.We don’t just introduce you to a job opportunity, we present you with a selection of tailored careers among the thousands of employers within our network.Healthcare Staffing Made HumanTMThe hiring advisors at All’s Well know just how difficult it can be to find a fitting career. And it is made worse when you aren’t getting the communication you deserve. We have a great deal of respect for your time, and know that the best way to honor it is by giving you results and feedback directly.You are More Than Just a ResumeA single piece of paper can’t possibly communicate how unique and amazing you are. We take the time to find out what really makes you tick, and do everything we can to understand all the things that make you the right fit for an employer.We Will Market YouWe will act as a PR firm that is dedicated just to you. Our personal interviews and assessments are designed to create as many talking points into your profile as possible, making you all that more attractive to our client companies.Our Network is Your NetworkAfter you’ve completed your profile and interviewed with us, you’ll be exposed to thousands of companies from around the country within the All’s Well network. Benefit from the trust and relationships we’ve generated from over 50 years of doing business with All’s Well and its parent companies.Join Our TeamAll's Well represents excellence in healthcare solutions. Our clients put their trust in us, knowing that our main goal is to satisfy their need for efficient, high-quality staffing. Because of that, we make sure that our corporate staff is benchmarked against an extensive list of attributes, skills and professional experience prior to becoming a member of our team.As a recognized healthcare consulting and staffing firm, we need people to step in quickly and hit the ground running. We look for candidates whose qualities include interpersonal skills, a strong work ethic, team-oriented attitude and can rise to leadership positions. A proven track record in sales and staffing is also recommended. A history of employment in the healthcare industry is a plus.If you are driven by personal growth and a strong income, we can provide you with an exciting and rewarding career.
Salary : $30 - $35