What are the responsibilities and job description for the Administrative Assistant I position at Alcorn State University?
How to Apply to this Posting
How to Apply to this Posting
Special Instructions
Posting Details
Position Information
Job Title Administrative Assistant I FLSA Status Salaried Non Exempt Posted Salary Range Commensurate with experience. Employment Status Full Time Department School of Education & Psychology Job Summary
The incumbent is the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgment and initiative.
Knowledge Skills And Abilities
Knowledge of supplies, equipment and/or services ordering and inventory control
Records maintenance skills
Skilled the use of operating basic office equipment
Organizing and coordinating skills
Reception skills
Ability to communicate effectively, both orally and in writing
Ability to maintain calendars and schedule appointments
Ability to understand and follow specific instructions and procedures
Ability to maintain confidentiality of records and information
Ability to create, compose, and edit written materials
Essential Job Functions
Performs a wide variety of assignments which may be confidential in
nature and require research to complete; operates personal computer to
compose, edit, revise, tabulate and print letters, tables, reports and other
materials
Greets and directs visitors, resolves routine administrative problems and
answers inquiries concerning activities and operations of
department/division; accepts screens and routes telephone calls;
maintains log of inquiries as required
Performs a range of staff and/or operational support activities; may serve
as a liaison with other departments on basic administrative and/or
operational matters
Sorts, screens, and distributes incoming and outgoing mail, drafts or
prepares responses to routine inquiries, and operates a variety of office
equipment
Establishes, maintains, processes and updates files, records, certificates,
and/or other documents
Arranges meetings and conferences, schedules interviews and
appointments, and performs other duties related to maintaining one or
more individual schedules; makes travel and lodging arrangements, as
Required
Orders, stocks, and distributes office supplies
Performs basic, routine booking functions
May instruct and oversee the activities of student employees
Qualifications
High school diploma
Bachelor's degree preferred in secretarial science, business administration, or office administration
Three To Five Years Of Secretarial Experience Required
Will consider applicant with any combination of education, training, and/or experience equivalent.
Licensing and Certifications
N/A
Physical Requirements
Work in noisy (above 85 decibels) areas No Sedentary Work - Exerting 10 pounds Occasionally Light Work - Exerting up to 20 pounds Occasionally Medium Work - Exerting 20-50 pounds Occasionally Heavy Work - Exerting 50-100 pounds Not Required Very Heavy Work - Exerting in excess of 100 pounds Not Required Travel Occasionally Extended Work Hours Occasionally
Posting Detail Information
Posting Number S1167 Number of Vacancies 1 Location Lorman Position End Date (if temporary) Open Date 09/16/2025 Close Date Open Until Filled Yes EEO Statement
Alcorn State University
Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Advertising Summary Excellent Benefits Package
Supplemental Questions
How to Apply to this Posting
Special Instructions
Posting Details
Position Information
Job Title Administrative Assistant I FLSA Status Salaried Non Exempt Posted Salary Range Commensurate with experience. Employment Status Full Time Department School of Education & Psychology Job Summary
The incumbent is the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgment and initiative.
Knowledge Skills And Abilities
Knowledge of supplies, equipment and/or services ordering and inventory control
Records maintenance skills
Skilled the use of operating basic office equipment
Organizing and coordinating skills
Reception skills
Ability to communicate effectively, both orally and in writing
Ability to maintain calendars and schedule appointments
Ability to understand and follow specific instructions and procedures
Ability to maintain confidentiality of records and information
Ability to create, compose, and edit written materials
Essential Job Functions
Performs a wide variety of assignments which may be confidential in
nature and require research to complete; operates personal computer to
compose, edit, revise, tabulate and print letters, tables, reports and other
materials
Greets and directs visitors, resolves routine administrative problems and
answers inquiries concerning activities and operations of
department/division; accepts screens and routes telephone calls;
maintains log of inquiries as required
Performs a range of staff and/or operational support activities; may serve
as a liaison with other departments on basic administrative and/or
operational matters
Sorts, screens, and distributes incoming and outgoing mail, drafts or
prepares responses to routine inquiries, and operates a variety of office
equipment
Establishes, maintains, processes and updates files, records, certificates,
and/or other documents
Arranges meetings and conferences, schedules interviews and
appointments, and performs other duties related to maintaining one or
more individual schedules; makes travel and lodging arrangements, as
Required
Orders, stocks, and distributes office supplies
Performs basic, routine booking functions
May instruct and oversee the activities of student employees
Qualifications
High school diploma
Bachelor's degree preferred in secretarial science, business administration, or office administration
Three To Five Years Of Secretarial Experience Required
Will consider applicant with any combination of education, training, and/or experience equivalent.
Licensing and Certifications
N/A
Physical Requirements
Work in noisy (above 85 decibels) areas No Sedentary Work - Exerting 10 pounds Occasionally Light Work - Exerting up to 20 pounds Occasionally Medium Work - Exerting 20-50 pounds Occasionally Heavy Work - Exerting 50-100 pounds Not Required Very Heavy Work - Exerting in excess of 100 pounds Not Required Travel Occasionally Extended Work Hours Occasionally
Posting Detail Information
Posting Number S1167 Number of Vacancies 1 Location Lorman Position End Date (if temporary) Open Date 09/16/2025 Close Date Open Until Filled Yes EEO Statement
Alcorn State University
Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Advertising Summary Excellent Benefits Package
Supplemental Questions
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