Administrative Assistant

Please apply at https://msdb.activeapplicant.net/Postings/PostingDetail.aspx?Posting=48

PURPOSE:
Provide administrative support to the MS Assistance Center (MAC) providers. Perform front desk operations in a clinical setting.

MINIMUM QUALIFICATIONS:
High School Diploma or equivalent. Computer applications skills.

PREFERRED QUALIFICATIONS:
Fluency in American Sign Language
Two (2) years of diverse clerical experience
Experience working in a school setting

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Organizes, coordinates, schedules and performs a wide variety of clerical and other office functions and activities related to the operation of the Low Vision Clinic; prioritizes and schedules duties and assignments to ensure efficiency and effectiveness and meet established time lines.
• Prepares, edits, and distributes Low Vision reports, forms, and documents to Low Vision parents, school districts, etc.
• Schedules and cancels appointments for Low Vision students.
• Responsible for ensuring all MSD students' eye reports are up-to-date for IEP meetings and re-evaluations.
• Maintains inventory and distributes low vision aids to school districts as prescribed to them.
• Compile and organize information; compose and respond to routine correspondence; open, sort, review and route mail.
• Operate a variety of business and office machines including calculator, computer, copiers, and communications equipment.
• Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and District personnel; interpret, apply and explain District policies and school procedures and regulations.
• Performs such other tasks and assume such other responsibilities as may be assigned.
• Adheres to the Mississippi Code of Ethics.
• Maintains confidentiality and privacy of all MSDB records.

KNOWLEDGE AND ABILITIES:

• School office terminology, practices and procedures.
• Modern office practices, procedures and equipment.
• Health and safety regulations.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operation of standard office machines.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Compose correspondence independently.
• Type at an acceptable rate of speed.
• Complete work with many interruptions.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Learn, interpret, apply and explain rules, regulations, policies and procedures.
• Operate a variety of office machines including typewriter, calculator and copiers.
• Maintain good public relations with students, parents, teachers and the public.
• Meet schedules and time lines.
• Plan and organize work.
• Train and provide work direction to others.
• Compile and maintain accurate records, verify data and prepare reports.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.

This is an At-Will Position

The Mississippi State Board of Education (SBE), the Mississippi Department of Education (MDE), and the Mississippi Schools for the Deaf and the Blind (MSDB) do not discriminate on the basis of race, sex, color, religion, national origin, age, or disability in the provision of educational programs and services or employment opportunities and benefits.

Job Type: Full-time

Pay: $27,479.37 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $27,479