What are the responsibilities and job description for the Administrative Assistant position at Jackson State University?
Description
The Health Center at Jackson State University is accepting applications for its Administrative Assistant position. The administrative assistant is a executes administrative policies and keeps official administrative records determined by supervising official. Also serves as official receptionist and custodian of patient medical records.
Examples of Duties
Manage health center clinicians' calendars and independently schedule appointments.
Greet clients, screen incoming calls and correspondences and respond independently when possible. Register patients, retrieve and re-file medical records.
Prepare memorandums outlining and explaining administrative procedures and policies to supervised workers, and monitor compliance.
Schedule programs, events, conferences and make arrangements for use of facilities.
Complete order forms for medications and supplies requested by the clinical staff.
Prepare documents required for budgetary transactions, including those related to grant funds and complete documents required for personnel actions approved by supervisors.
Prepare records, agendas, notices, minutes, and resolutions for meetings.
Serve as official custodian of patient medical records and administrative documents.
Prepare the filing of legal documents with government agencies to conform to statutes.
Prepare confidential correspondence, reports and other complex documents.
Create and maintains database and spreadsheet files.
Arrange travel plans, itineraries, and compile documents for travel-related meetings and conferences of the health center's staff.
Typical Qualifications
Bachelor degree preferred from a four-year college or university.
Two-year degree in a healthcare related field and/or equivalent combination of education and experience.