What are the responsibilities and job description for the Administrative Assistant - Prestigious Financial Firm (Suffolk County) - $95-110k all in position at Advice Personnel?
Administrative Assistant - Prestigious Financial Firm - Port Jefferson, Long Island - $95-110k all in
Comp: $95-110k all in plus extraordinary benefits, 401k (with match) and additional benefits/perks.
A prestigious financial firm near Port Jefferson, Long Island is seeking an organized, detail-oriented Administrative Assistant to join its administrative team. This role plays a key part in keeping daily operations running smoothly, supporting multiple team members, and ensuring the office functions efficiently in a fast-paced environment.
Primary Job Functions:
- Provide day-to-day administrative support to various executives, including answering phones, directing inquiries, and serving as a point of contact for internal and external stakeholders.
- Assist with scheduling and coordinating meetings, preparing materials, and handling logistics.
- Support travel coordination by helping book domestic and occasional international arrangements, including flights and accommodations.
- Scan, file, and maintain electronic and physical records to ensure accurate and organized documentation.
- Review, process, and track invoices and expenses for timely payment and proper documentation.
- Assist with preparing reports, presentations, spreadsheets, and correspondence.
- Provide general office support and collaborate with team members on administrative projects as needed.
Requirements:
- Minimum of 3 years of administrative assistant experience
- Bachelor’s degree required
- Proficiency in Microsoft Office Suite
- Strong organizational skills and a high level of attention to detail
- Excellent written and verbal communication skills
- Ability to prioritize tasks and manage shifting deadlines
- Team-oriented, supportive, and able to work effectively in a collaborative environment
Com: $95-110k all in plus extraordinary benefits, 401k (with match) and additional benefits/perks.
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to: mangeloni@adviceny.com
If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
Advice Personnel
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Salary : $95,000 - $110,000