What are the responsibilities and job description for the Administrative Coordinator - Back Office (2760) position at ADMINISTRATIVE RESOURCES OPTIONS GROUP?
Administrative Resource Options (ARO) is seeking an Administrative Coordinator – Operations to support office operations, shipping and receiving, and administrative services at a corporate facility. This role helps ensure the workplace operates efficiently through coordination of mail services, package handling, office readiness, and operational administrative support.
Key Responsibilities
Shipping, Receiving & Mail Services
- · Process incoming packages and shipments
- · Log and track packages in company systems
- · Deliver packages and notify recipients
- · Process outgoing domestic and international shipments
- · Create shipping labels and shipping documentation
- · Manage incoming and outgoing USPS mail
Office Operations & Facility Support
- · Maintain conference rooms and shared office spaces
- · Ensure copy rooms are stocked with paper, toner, and supplies
- · Maintain office equipment readiness and supply inventory
- · Manage toner recycling and equipment consumables
- · Offsite Records Retention program
- Environmental & Compliance Support
- · Support site environmental and sustainability programs
- · Universal waste management (e-waste, batteries, fluorescent lamps)
- · Waste minimization initiatives (Reduce, Reuse, Recycle)
- · Assist with recycling, waste management, and compliance processes
- · Support generator inspections and facility monitoring programs
Administrative Support
- · Support internal office projects and administrative initiatives
- · Assist with meeting support and hospitality services
- · Coordinate operational requests across departments
Cross-Functional Support
- · Provide front office coverage during breaks, PTO, or absences
- · Assist with visitor registration and phone coverage as needed
- · Maintain seamless operational support across administrative functions
Qualifications
- · 3 years of administrative, operations, or office support experience
- · Experience in shipping, logistics, or mailroom operations preferred
- · Strong organizational and multitasking abilities
- · High attention to detail and process accuracy
- · Strong communication and customer service skills
- · Ability to work independently while collaborating with a small on-site team
Salary : $25 - $26