Executive Administrator - Front Office (2759)

Administrative Resource Options (ARO) is seeking a highly professional Administrative Coordinator – Front Office to support operations for our corporate site. This role serves as the primary point of contact for employees, visitors, and vendors while ensuring a welcoming and well-organized office environment. The ideal candidate combines strong customer service skills with administrative expertise.

Key Responsibilities

Front Office & Visitor Experience

• · Serve as the primary point of contact for visitors, vendors, and employees entering the facility
• · Provide a professional and welcoming front office presence
• · Manage visitor check-in procedures and notify hosts of arrivals
• · Issue, activate, and retrieve employee, temporary and visitor badges in accordance with security protocols
• · Maintain and audit temporary access card logs for accuracy and completion
• · Maintain & Audit Equipment Release Forms
• · Monitor CCTV systems and escalate suspicious or safety-related concerns per protocol
• · Maintain visitor logs and ensure compliance with company access procedures
• · Route incoming calls and general inquiries to the appropriate departments

Administrative Coordination

• · Manage conference room reservations and meeting logistics
• · Assist with meeting setup and hospitality coordination
• · Submit purchase requisitions and administrative service requests
• · Maintain seating charts and office administrative documentation
• · Support offsite records retention programs

Facilities & Office Support

• · Coordinate service calls for office equipment and facility needs
• · Assist with administrative communications and office coordination
• · Support site leadership with administrative projects as assigned
• · Maintain and update seating charts
• Cross-Functional Support
• · Provide backup support for shipping, receiving, and mail operations
• · Assist with office readiness and shared workspace organization
• · Support team coverage during staff absences or peak workload periods

Qualifications

• · 3 years of administrative, office coordination, or executive support experience
• · Strong customer service and interpersonal communication skills
• · Professional presence and ability to interact with executives and guests
• · Highly organized with strong attention to detail
• · Ability to manage multiple priorities in a fast-paced office environment
• · Proficiency in Microsoft Office and general office technology

Salary : $27 - $30