Accounts Payable Associate

Description

Vintage Design is seeking an AP Associate to support our Accounts Payable team. This role focuses on accurate invoice processing, account coding, and general administrative support to ensure smooth daily operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

The AP associate has full responsibility for the following functions:

• Support of the accounts payable including invoice entry, proper G/L account coding, payment scheduling relative to discount terms, pricing and invoice accuracy and validation, and check preparation.
• Facilitate POs with each invoice, invoice research, management approval for payment, stuffing and mailing checks, and other administrative functions relating to the accounts payable process.
• Participate in vendor communication, as required, to facilitate and perpetuate business partnerships and sound working relationships.
• Support on maintaining all standard payment items such as leases, autos, and other such items.
• Support on miscellaneous tasks including ad-hoc accounts payable reports (bi-weekly), refunds, one off check runs, coding of credit card bill, monthly Inventory Report, Credit Applications, City Business License management, updated insurance certificates, and other such support functions.
  
  

Requirements

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MANDATORY

• A minimum of 2 years of experience in a professional office environment is necessary, as well as attention to detail and the ability to multi-task.
• Demonstrated proficiency in Microsoft Office, Excel, and Word.
• Data Entry experience a plus.
• Strong verbal and written communication skills.
• Wants to be part of a team.
  
  

DESIRABLE

• Construction trade experience with a homebuilder or subcontractor
• Experience with escrow, mortgage, and contract administration (lien releases, waivers, vendor insurance, preliminary notices, etc.) processes
• Experience with cash basis and accrual basis accounting
  
  

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at computer monitor for extended periods throughout the day.
• Must possess the ability to stand for extended periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.
  
  

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General working conditions
• Office environment
• May have to meet tight deadlines
  
  

Our Benefits

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Disability Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching