Accounts Payable/Accounts Receivable Clerk

Position Overview

The Accounts Payable/Receivable Clerk plays an essential role in supporting the financial operations of a mission-driven nonprofit organization. This position assists with day-to-day accounting activities, including accounts payable, accounts receivable, reconciliations, and donor-related financial tracking. The Staff Accountant works closely with the Director of Finance to ensure financial data integrity, compliance with nonprofit accounting standards, and timely reporting.

The ideal candidate is detail-oriented, dependable, and passionate about contributing their accounting skills to support the organization’s mission and programs.

Primary Responsibilities

• Enter invoices in a timely and accurate manner, preparing necessary backup if needed.
• Reconcile Credit Card Statements and record payment.
• Process payments via check, ACH, or other methods while maintaining supporting documentation and confidentiality.
• Maintain accurate vendor files and respond to inquiries promptly.
• Record and reconcile incoming contributions, grants, and program-related or event revenue.
• Prepare and distribute invoices, receipts, and acknowledgments as appropriate.
• Support donor record management and integration between Raiser’s Edge and Financial Edge NXT (FENXT).
• Monitor outstanding receivables and assist with collections follow-up when necessary.
• Assist with journal entries, accruals, and month-end close activities.
• Maintain organized documentation in accordance with audit and grant compliance standards.
• Maintain and monitor changes in Fixed Assets within the FENXT environment, creating journal entries as needed.
• Assist with reports needed for Accounting Firm Preparation of Tax Returns.
• Assist with reports needed for Audit Firm Preparation of Annual Audit.
• Assist with the preparation of 1099s and other required annual and bi-annual filings.
• Generate financial and donor reports using Raiser’s Edge and Financial Edge NXT for Annual Report, Grant Requests, Philanthropy Department Requests, and others as needed.
• Prepare spreadsheets and analyses in Microsoft Excel to support budgeting grant reporting, and other reports needed or requested.
• Assist with and/or prepare reports needed for Board, Staff and Event Meetings.
• Prepare reports as needed or requested.
• Communicate effectively with internal departments, program staff, and external partners.
• Support process improvement initiatives and help maintain documentation of accounting procedures.
• Uphold confidentiality and ensure adherence to nonprofit accounting policies and GAAP standards.
• Assist with events or functions as deemed necessary. This could include, but is not limited to, traveling to an event, helping to process payments from attendees, helping with set up or tear down.The possibility of an overnight stay or working at a weekend event may be required.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred (equivalent experience considered).
• 2 years of hands-on accounting or bookkeeping experience.
• Familiarity with fund accounting and donor management systems preferred.
• Proficiency in Microsoft Excel (including pivot tables and VLOOKUPs).
• Experience with Financial Edge NXT and Raiser’s Edge is preferred but not required.
• Strong data entry accuracy and attention to detail.
• High level of organization, reliability, and accountability.
• Strong analytical and problem-solving skills.
• Ability to work both independently and collaboratively within a team.
• Excellent communication and time management skills.

FORTIS Resource Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.