HR Assistant

Job Title: HR Assistant/Coordinator

Industry: Facilities Services / Corporate Operations

Location (city, state): Long Island City, NY

Assignment Type: Contract through September 30

Pay: $22 – $27 / hour (depending on experience)

Work Schedule: Monday – Friday, 9:00 AM – 6:00 PM, onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is partnering with a large facilities services organization that supports commercial and institutional properties across multiple industries. Our client provides operational and maintenance services that help ensure safe, clean, and well-managed environments for employees, residents, and visitors. They are seeking an HR Assistant to join their HR team on a contract basis to assist with leave administration and employee support.

Job Description

The HR Assistant will assist the HR Benefits team with coordinating employee leave programs and maintaining accurate documentation related to medical absences. This role involves responding to employee inquiries, managing leave records, and helping ensure compliance with company policies and applicable regulations.

The ideal candidate is detail-oriented, comfortable working with confidential information, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Respond to employee inquiries related to medical leave and benefits programs via phone and email
• Maintain and organize employee medical documentation in accordance with internal policies and regulatory guidelines
• Track employee leave cases and absences, ensuring accurate documentation and timely updates
• Provide guidance to employees regarding leave procedures, eligibility requirements, and return-to-work timelines
• Assist with administration of various leave programs, including family leave, disability leave, and other federally or state-regulated leave policies
• Coordinate with HR and management to ensure proper documentation and follow-up on leave cases
• Support reporting and recordkeeping for leave activity and benefits administration
• Assist with transitioning physical documentation into digital record systems
• Provide general administrative support to the HR Benefits team as needed
  
  

Requirements

• Bilingual in Spanish required
• 1 years of HR Assistant. HR Coordinator, or HR Generalist experience
• Experience with programs such as FMLA, Paid Family Leave, Workers’ Compensation, and ADA accommodations
• Strong Microsoft Excel skills and experience working with reporting or tracking systems
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to manage multiple priorities and work effectively under deadlines
• Bachelor’s degree preferred
  
  

Perks

• Opportunity to gain experience with a large, established organization
• Collaborative HR team environment
• Exposure to benefits administration and leave management processes
• Competitive hourly pay with benefits eligibility through Addison Group
  
  

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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