What are the responsibilities and job description for the Project Administrator position at ADB Safegate?
Smarter, Better, Now.
ADB SAFEGATE’s functional teams are integral to powering innovation and ensuring operational excellence across the organization.
The Opportunity
Join our Airfield Lighting Control & Monitoring Systems (ALCMS) team at ADB Safegate—a global leader in intelligent airport solutions. The Project Support Administrator will play a central role in optimizing project execution, administrative processes, and operational consistency, directly supporting our mission to improve airport safety and efficiency at more than 2,500 airports worldwide.
You will make an impact by…
- Resource Management and Scheduling
- Leading coordination between procurement, project engineering, and the warehouse to align production schedules with project priorities.
- Managing and optimizing commissioning schedules across multiple projects to ensure timely and efficient deployment.
- Providing centralized visibility into resource allocation to reduce scheduling conflicts and improve resource utilization.
- SAP S/4 Support and Governance
- Acting as the primary support resource for SAP S/4 usage within the project team.
- Monitoring and auditing data quality, including production orders and material status, to ensure accuracy and consistency.
- Driving system adoption and reducing inefficiencies caused by inconsistent data handling.
- Sales Order Management
- Overseeing the administration of the Sales Order lifecycle, ensuring accurate and timely processing.
- Supporting Project Engineers in maintaining up-to-date order information and assisting in the closure of ALCMS projects.
- Improving the consistency and traceability of project financial processes.
- Quality Control and Documentation Management
- Establishing and maintaining standardized project documentation practices.
- Managing centralized file repositories and reporting structures.
- Ensuring completeness, accuracy, and auditability of all project records.
- Event and Coordination Support
- Organizing internal team events and project coordination meetings. Supporting cross-functional communication and alignment initiatives to enhance team effectiveness.
What you bring…
- Bachelor’s or associate’s degree in Business Administration, or a related field, preferred; equivalent relevant experience may be considered in lieu of formal education.
- 2 years of experience in project coordination, project administration, or a related support role within engineering, manufacturing, or technical environments.
- Experience with resource scheduling, administrative support, and process optimization across multiple projects.
- Familiarity with SAP S/4 or similar ERP systems; ability to monitor data quality and drive system adoption.
- Excellent organizational skills with an eye for detail and accuracy in documentation and record-keeping.
- Strong communication and collaboration skills, with the ability to engage cross-functional teams and stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
- Experience in supporting sales order administration and project financial processes is a plus.
- Ability to manage multiple priorities, work independently, and adapt to changing project requirements.
Why this role matters…
- Operational Consistency: Standardizes scheduling, documentation, and administrative processes across all projects.
- Improved Quality Control: Provides enhanced oversight of data accuracy, reporting, and document management.
- Optimized Resource Planning: Centralizes scheduling, leading to better utilization of production and commissioning resources.
- Stabilized Production Flow: Reduces disruptions through improved planning, coordination, and parts visibility.
- Increased Workforce Efficiency: Enables Project Engineers and builders to focus on core responsibilities, improving productivity and output quality.
- Enhanced Project Execution: Delivers more consistent project closure, invoicing, and order management, improving financial and delivery performance.
What's on offer
We value you and your contribution in the business. Recognizing and rewarding the impact you make is important to us.
- In return we offer a competitive salary/ benefits
- The opportunity to develop your career. We love to upskill and promote our staff; there's nothing better than to see someone gain a strong sense of pride and accomplishment.
- A great flexible working culture with company values and behaviours that help shape your development and lead to success for you and the Company. An international environment with opportunities to collaborate with colleagues in different countries around the globe.
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If you want to join a global business and enjoy being a team player who's driven and passionate, then this is your opportunity to come on board by applying.
What to learn more about working at ADB SAFEGATE then check out our Career's website https://adbsafegate.com/about/career/
ADB SAFEGATE is an equal opportunity employer. ADB SAFEGATE does not discriminate against any employee or applicant for employment because of characteristics protected by law, including but not limited to, race, color, age, creed, religion, national origin, ancestry, sex, sexual orientation, marital status, veteran status, or disability. If you need assistance or reasonable accommodation in completing this application or during the interview, please contact our Human Resources Department.