What are the responsibilities and job description for the Contract Administrator / Project Administrator position at Alston Construction?
About Alston Construction: Alston Construction Company is a nationwide general contractor, with 20 offices coast to coast. For 40 years, we have been a true partner, an honest advisor, as well as a responsible contractor for our clients. We believe the success of any project depends upon a strong builder client relationship, and a commitment to establishing common goals and objectives from the project start. Alston Construction offers a diverse background of general contracting, construction management and design-build experience of industrial, commercial, healthcare, education, retail and government projects.
We look for passionate construction professionals who share our core values: commitment, integrity, teamwork, and respect. As our CEO, Paul Little, says “In order to be successful at Alston Construction, you must enjoy seeing success in others.” If this sounds like you and what you’re looking for, we’d love to hear from you!
Our top tier benefits package includes medical, dental, vision, prescription safety glasses, short-term disability, long-term disability, life insurance/AD&D, HSA, health FSA, dependent daycare FSA, EAP, 401(k), Roth 401(k), After-Tax Roth In-Plan Conversion; paid vacation and sick time, paid holidays, tuition reimbursement, Tickets at Work, paid Identity Theft Protection (family coverage) and more!
Job Title: Contract Administrator / Project Administrator
Job Summary: Responsible for ensuring exceptional contract and project administration services and support.
Essential Duties and Responsibilities will include:
- Prepare, compile required exhibits, and Docusign subcontracts and subcontractor change orders. Ensure subcontractor information in SPERS is complete and required licensing has been approved prior to sending out subcontracts. Evaluate and rate subcontractors’ insurance per the SPERS process and in coordination with Risk Management.
- Process subcontracts, change orders and purchase orders.
- Set up and maintain electronic project files.
- Track outstanding contracts and change orders and notify appropriate individual(s) of delinquent documents and track documents through the office and back out to the subcontractor once fully executed.
- Coordinate requests from owners for proof of liability insurance.
- Monitor the insurance certificates in our insurance management program to ensure compliance status is achieved as quickly as possible.
- Assist in compiling and distributing PCIs/OCOs for proper review and signatures.
- Update and maintain contact list in our project management system, including the creation of the subcontractor contact list for each project. These lists will also be incorporated into the Operations and Maintenance (O&M) Manual at the close of the project.
- Prepare O&M manuals.
- Provide point-of-contact support for subcontractors.
- Assist Superintendents with set up of jobsite trailer utilities.
- Manage maintenance of database for project archives, including all field documents.
- Other duties as assigned.
Education, Experience, and Licensing/Certifications include:
- High School Diploma and a minimum of 2 years of related administrative experience with a construction general contractor, including specific experience with contracts and projects administration. An equivalent combination of education and experience will be considered.
Alston Construction is an Equal Opportunity Employer.