What are the responsibilities and job description for the Receptionist/Office Services Coordinator position at Adams & Reese?
Status: Non-Exempt, Hourly
Reports to: Office Manager
Department: Receptionist / Office Services Coordinator
Job Summary:
Answer incoming telephone calls, take messages and receive clients and visitors to the office; general office support and running errands.
Responsibilities:
Reports to: Office Manager
Department: Receptionist / Office Services Coordinator
Job Summary:
Answer incoming telephone calls, take messages and receive clients and visitors to the office; general office support and running errands.
Responsibilities:
- Answer incoming calls; assist callers and/or route call to appropriate party.
- Greet visitors and notify attorneys of their arrival.
- Check building mailbox and deliver mail to appropriate attorney/assistant.
- Maintain conference rooms and conference room calendar
- Maintain attorney lounge
- Maintain guest portal with building management.
- Assist with office events, including catering orders.
- Maintain supply inventory and copy center
- Maintenance of break rooms
- Coordinate service requests with building management via online portal
- Run occasional errands outside of the office (court filings, etc.)
- Perform related duties as needed/assigned.