Project Coordinator

The Project Coordinator provides comprehensive support to a program management team by coordinating project activities, maintaining documentation, and enabling clear communication across multiple initiatives. This role focuses on scheduling, document control, data validation, KPI monitoring, and preparing executive-level reports and presentations using tools such as MS Project, Visio, Excel, and Word.

Responsibilities

• Provide project coordination support to a program management team of approximately 10 program managers across multiple concurrent projects.
• Schedule and support project meetings, including preparing agendas, capturing key decisions, and tracking action items.
• Support information collection, data validation, and document control to ensure project records remain accurate, complete, and up to date.
• Update and maintain project plans and related project documentation in alignment with program management direction.
• Prepare, format, and distribute project status reports, dashboards, and executive-level presentations suitable for senior leadership review.
• Facilitate clear and effective communication among project stakeholders by organizing and disseminating project information in a timely manner.
• Support training activities related to project initiatives, including preparing training materials and coordinating training sessions as needed.
• Assist with project communications, including drafting and editing written communications, summaries, and updates.
• Monitor and support reporting on contract KPIs, milestones, and deliverables to help ensure contractual and project performance requirements are met.
• Utilize MS Project, Visio, Excel, and Word to manage project artifacts, track progress, and generate reports.
• Ensure all written communication, documentation, and presentations meet a professional standard appropriate for executive audiences.
• Collaborate closely with program managers to identify issues, risks, and dependencies and help track follow-up actions through to completion.

• 2–3 years of project coordination experience supporting multiple projects or a program management team.
• Proven experience with project coordination and project documentation in a professional environment.
• Excellent written communication skills, with the ability to prepare clear, concise, and polished executive-level project documentation.
• Strong skills in preparing and formatting executive-level reports, dashboards, and presentations.
• Ability to monitor and report on contract KPIs, milestones, and deliverables, or closely related performance metrics.
• Proficiency with MS Project for maintaining and updating project plans.
• Proficiency with Microsoft Visio for creating and maintaining process flows and diagrams.
• Advanced skills in Microsoft Excel for data tracking, KPI reporting, and status dashboards.
• Strong proficiency in Microsoft Word for creating and managing project documentation and written communications.
• Strong attention to detail in data validation, documentation quality, and version control.
• Comfort with submitting to a drug test (including THC testing) as part of the onboarding process.

• Experience monitoring and reporting on contract KPIs, including KPI reporting and KPI monitoring, is a strong plus.
• Experience working within a program management or project management office environment.
• Ability to translate complex project information into clear, concise summaries for executive audiences.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work both independently and collaboratively within a team of program managers.
• Interest in the energy and utilities sector and in supporting large, complex initiatives.
• Long-term engagement mindset, with interest in a multi-year contract and potential conversion to a full-time role.

This role operates in a hybrid work environment based out of the Bellevue headquarters, combining on-site presence with remote work as business needs require. You will collaborate closely with a program management team in a professional office setting, using tools such as MS Project, Visio, Excel, and Word on a daily basis. The position is structured as a 24‑month contract with the possibility of conversion to a full‑time role, offering paid time off (5 days) and holiday pay (12 holidays) during the contract period. The organization is a highly reputable energy and utilities company in Washington, providing a stable, collaborative, and process-driven environment where project coordination and clear communication are highly valued.

Job Type & Location

This is a Contract position based out of Bellevue, WA.

The pay range for this position is $27.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Bellevue,WA.

This position is anticipated to close on May 19, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Salary : $27 - $32