What are the responsibilities and job description for the Office Administrator position at Actalent?
Job Title: Office Administrator
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Job Description
We are seeking a highly skilled Office Administrator for a dynamic start-up R&D facility in Albany, New York. This position is responsible for managing payroll, human resources, accounting, and office administration. The role involves providing comprehensive administrative support to company executives and ensuring smooth day-to-day operations.
Responsibilities
- Provide administrative support to company executives.
- Perform daily office tasks such as scanning, printing, organizing, reconciling, managing work orders, and ordering supplies.
- Track inventory and order maintenance parts.
- Prepare purchase order documents for procurement items.
- Monitor facilities and act as a liaison with the building manager.
- Support staff in day-to-day operations.
- Manage various reports, invoices, and files.
- Communicate with customers and internal contacts.
- Manage invoicing, payment tracking, collections, and physical bank deposits for Accounts Receivable.
- Enter bills, scan documents, communicate with vendors, and process bill payments for Accounts Payable.
- Prepare financial statements and various managerial reports.
- Monitor and analyze cash flow and report cash position to executives.
- Maintain employee records and process weekly payroll through an external payroll vendor (ADP).
- Compile and analyze financial data related to R&D activities for tax credit claims.
- Coordinate with R&D departments to ensure accurate tracking and documentation of qualifying research expenditures.
- Prepare reports and supporting documentation for R&D tax credit filings.
- Support audits and inquiries related to R&D tax credits and financial reporting.
Essential Skills
- Bachelor’s Degree in a business-related area or Associate’s Degree with 5 years of experience in a similar role.
- Minimum of 3–5 years of experience in accounting; CPA is preferred.
- Past working experience with an international company is a plus (Japan).
- Experience with NetSuite ERP or similar accounting system.
- Experience with inventory reconciliations, roll forwards, and financial accounting impact of sales and inventory transactions.
- Experience with invoicing and accounts payable/receivable management.
- Understanding of payroll processes and tax regulations.
- Experience with payroll and time and attendance software; ADP preferred.
- Proficiency in computer applications such as MS Word, Excel, and Outlook.
- Strong written and verbal communication skills.
Additional Skills & Qualifications
- Accounting
- Administrative support
- Office management
- Data entry
- Microsoft Office
- Clerical
- Administrative assistance
- Office administration
- R&D engineering
- QuickBooks
- Start-up experience
Work Environment
This is an onsite position based in Albany, NY. Work hours are Monday through Friday. Join a start-up company in the semiconductor industry with a strong forecast for 2026 and opportunities for growth into senior administrative roles.
Job Type & Location
This is a Permanent position based out of Albany, NY.
Pay and Benefits
The pay range for this position is $90000.00 - $100000.00/yr.
Medical, Vision & Dental Coverages, 401K, PTO, Sick Time, Paid Holidays, Bonus Potential
Workplace Type
This is a fully onsite position in Albany,NY.
Application Deadline
This position is anticipated to close on Dec 2, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Salary : $90,000 - $100,000