Engineering Documentation Specialist

Job Title: Engineering Documentation Specialist

For immediate consideration, please apply directly to this job posting AND email me at kbasra @actalentservices.com with the following:

1) word copy of resume

2) 2-3 professional references

3) 4-5 brief bullet points highlighting technical qualifications

Job Description

We are seeking an Engineering Documentation Coordinator to address a documentation and compliance gap in support of ASM100 compliance. The position focuses on reconciling supplier documentation to ensure that purchased parts have the necessary supplier drawings and change-notification agreements on file. These documents must be properly routed through the approval process and released in the system.

Responsibilities

• Work from an internal missing drawings list compiled from parts lists across programs.
• Contact suppliers and vendors via email or phone to request missing part drawings and completed supplier data management/change-notification forms.
• Review incoming documentation for completeness and accuracy, ensuring correct drawing versus part number and the absence of missing fields or incomplete forms.
• Upload documents into Unipoint and route them through approval workflows, including final approval from Certification Engineering.
• Track the completion of tasks versus pending items, drive follow-ups, and ensure closure.
• Escalate cases of supplier non-responsiveness through Procurement, Supply Chain, or Buyers when necessary.
• Provide visibility through tracking logs and status updates.

Essential Skills

• Proficiency in document control and engineering documentation.
• Experience in supplier management and vendor coordination.
• Strong skills in compliance, workflow management, and approval routing.
• Capability to track data using Unipoint, PLM, and ERP systems.
• Knowledge of AS9100 and ISO9001 standards.
• Proficiency in Excel and data entry accuracy.
• Experience with quality assurance and quality management systems.

Additional Skills & Qualifications

• Detail-oriented with the ability to maintain accuracy across drawings and forms for compliance.
• Strong organizational skills with the ability to track high-volume requests from start to finish.
• Proven communication skills with suppliers and vendors, including persistent follow-up via email and phone.
• Comfortable working in a computer-based role, with the ability to learn new systems quickly with limited training.
• Experience in driving document and process workflows through approvals to closure.
• Procurement or supply chain exposure or supplier management is advantageous.
• Experience with document control or compliance workflows, especially in regulated industries, is transferable.
• Unipoint experience is preferred but not required.
• Ability to read and interpret basic engineering drawings is helpful but not required.

Work Environment

The position is based in a site with over 200 employees. The manufacturing site is clean and organized with a modern layout and newer building and equipment, and includes office space throughout. The role will be stationed in a small office near the manufacturing floor. The environment promotes collaboration, diversity, and teamwork, offering opportunities for professional development and competitive benefits.

This is a Contract position based out of Huntington Beach, CA.

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Huntington Beach,CA.

This position is anticipated to close on Mar 10, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $23 - $25