Kitchen Documentation Control Specialist

Job Title: Kitchen Document Control Specialist

Reports to: Sr Kitchen Group General Manager

FLSA Status: Exempt

Note: This operation runs 24/7, and individual schedules are determined by volume and client needs. Weekend availability is required and the facility is only closed three days each year.

Job Purpose:

The Quality Assurance Supervisor is part of the Quality Assurance team. The Kitchen QA Supervisor will maintain and supervise Quality Assurance procedures in food manufacturing operations of Ready-to-Eat products. This role helps oversee applications of comprehensive quality and food safety programs and serves as the point of contact for regulatory inspections.

Essential Duties and Responsibilities:

• Develop, implement, and maintain the company’s document control system for policies, procedures, forms, SOPs, and work instructions.
• Ensure documents are reviewed, approved, issued, and archived according to company and regulatory requirements.
• Maintain version controls and prevent use of obsolete documents.
• Track document changes and maintain revision histories.
• Ensure documentation meets applicable standards (e.g., SQF, HACCP, FSMA, FDA, USDA).
• Support internal and external audits by retrieving, organizing, and presenting documentation.
• Ensure proper retention and disposal of records according to legal and regulatory timelines.
• Distribute controlled documents to relevant departments and ensure staff are trained on updates.
• Assist in developing and maintaining document control training materials.
• Communicate changes to procedures or policies in a timely and effective manner.
• Maintain both physical and electronic filing systems for records, logs, and certificates.
• Verify completeness and accuracy of production, quality, and food safety records.
• Participate in system reviews to identify opportunities for process and efficiency improvements.
• Recommend enhancements to document control procedures to meet evolving regulatory and operational needs.
• Other tasks as assigned.

Education and/or Experience:

• Associate or bachelor’s degree in food science, Quality Assurance, Business Administration, or related field preferred.
• 2–4 years of document control experience, preferably in a food manufacturing or regulated industry.
• Knowledge of food industry regulations and certification programs (SQF, BRCGS, HACCP, FSMA).
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and document control software.
• Ability to manage multiple priorities under tight deadlines.

Additional Comments:

• Assure that Minimum Vendor GMP and Food Safety Requirements are met.
• Conduct internal audits of kitchen operations and maintain third-party audit preparedness.
• Conduct timely investigations of all customer store complaints.
• Serve as point of contact for all regulatory agencies, including FDA, USDA, and local health inspectors.

Computer Skills:

• Strong computer skills required; proficiency in MS Office, Excel, and WMS systems.
• SAP knowledge.
• WMS/Gold system literacy.

Reasoning Ability:

• Must be able to interact with all levels of management and have excellent written and verbal communication skills.
• Must be able to manage and lead a diverse workforce.

Physical Requirements and Working Conditions:

• Physical demands described are representative of those required to perform the essential functions of the job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ABOUT ACCURATE PERSONNEL

Do you need your next job fast? Accurate Personnel is here to help! As an industry-leading full-service staffing agency, we have all the tools you need to start earning that next paycheck soon. Send us your application and our team will instantly get to work on finding you the right placement to fit your needs. Accurate Personnel has been a provider of temporary job services and direct hire search for 45 years. Our expertise has allowed us to grow from a regional Chicagoland office into a nationwide search firm that services over 500 clients while never losing sight of personalized service. Let Accurate work for you. Apply with us today!

—

Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.