What are the responsibilities and job description for the Documentation Control Specialist position at SIGNATURE SOLAR LLC?
We are seeking a detail-oriented Documentation Control Specialist to join our Engineering team. This role is responsible for managing engineering and compliance documentation, ensuring proper revision control, and maintaining the integrity of change management processes. The Documentation Control Specialist will work closely with internal teams, the manufacturing division, and external vendors to ensure accurate, timely, and compliant documentation practices that support product development, manufacturability, and global market readiness.
Key Responsibilities:
- Administer and track Engineering Change Notices (ECNs) and charge control logs, ensuring changes are properly documented and communicated.
- Manage and maintain engineering and compliance documentation, including drawings, BOMs, test reports, compliance certificates, and manuals.
- Implement and oversee revision control processes, ensuring document accuracy, version history, and traceability.
- Collaborate with internal engineering, compliance, and operations teams to ensure documentation supports design, testing, and regulatory needs.
- Coordinate with the manufacturing division to align document changes with production processes.
- Communicate updated documentation and ECNs to vendors, ensuring manufacturability and compliance with specifications.
- Support internal and external audits by providing accurate, controlled documentation.
- Train and support staff on documentation control processes, best practices, and systems.
- All other duties assigned.
Required Skills and Attributes:
- Ability to spot inconsistencies, missing information, and ensure 100% traceability
- Experience with ISO 9001 or other quality management systems, and ability to refine documentation workflows.
- Familiarity with engineering documents (CAD files, BOMs, wiring diagrams) and compliance reports.
- Patience, persistence, adaptability, integrity, and professionalism when working across teams and with external partners.
- Serve as a reliable partner for engineering, manufacturing, vendors, and certification agencies.
- Strong organizational skills with attention to detail and accuracy.
- Excellent communication skills for cross-functional and vendor coordination.
Qualifications:
- Associate’s or Bachelor’s degree in Engineering, Technical Communication, or related field (or equivalent experience).
- 2 years of experience in documentation control, quality assurance, or engineering support (manufacturing environment preferred)
- Strong understanding of document control systems, ECN processes, and revision control standards.
- Familiarity with compliance frameworks (ISO 9001, UL, IEC, NEC, NOM) is a plus
- Proficiency in document management tools (SharePoint, Egnyte, PLM/ERP systems)
Physical Requirements:
- This position may require the ability to perform tasks that involve sitting, standing, walking, lifting 25 lbs, computer work and other physical activities. Candidates should be able to meet these physical demands with or without reasonable accommodation.
EEO Statement:
Solar 76 is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.