What are the responsibilities and job description for the Private Education AP/AR Coordinator position at AccruePartners?
The Team You Will Be Joining
- Prestigious independent college-preparatory school with a long-standing reputation for academic excellence and a thriving campus community in Charlotte.
- Collaborative Finance & Accounting team supporting the school's mission through accurate financial operations, student billing, donor accounting, and exceptional customer service.
- Stable, mission-driven organization that values teamwork, continuous improvement, and providing an outstanding experience for students, families, faculty, and donors.
- Finance team led by experienced leaders committed to employee development, with this position receiving direct training from the current Billing & Cash Receipts Specialist as she transitions into an Assistant Controller role.
- Opportunity to join a highly visible accounting team that partners across Admissions, Financial Aid, Advancement, and School Administration.
- Opportunity to grow within a highly respected independent school known for investing in its employees and promoting from within.
- Direct mentorship and hands-on training from the current employee and Assistant Controller.
- Hybrid flexibility after onboarding (typically one remote day per week).
- Outstanding work-life balance, including approximately 8½ weeks of paid time off annually.
- Competitive compensation and excellent benefits while working in a collaborative, mission-driven environment where your work directly supports students, families, and the school community.
- Charlotte, NC
- Primarily onsite during training with hybrid flexibility available after onboarding
- Serves as the primary point of contact for student billing, tuition payments, cash receipts, and collections while delivering exceptional customer service to families.
- Ensures accurate application of tuition payments, donor gifts, and other cash receipts to maintain the integrity of the school's financial records.
- Partners closely with the Assistant Controller to support month-end reporting, reconciliations, audits, and ongoing financial operations.
- Plays a key role in supporting student financial aid, enrollment, and donor accounting activities while maintaining strong internal controls.
- Helps improve financial processes and provides accurate reporting that supports the school's long-term financial stewardship.
- Manage tuition billing, extracurricular charges, and student account maintenance.
- Process cash receipts, ACH payments, checks, and donor contributions through Blackbaud Financial Edge NXT.
- Monitor outstanding balances and communicate professionally with families regarding billing questions and collections.
- Support student financial aid billing and account adjustments.
- Prepare reconciliations and reporting for the Assistant Controller and Controller.
- Maintain accurate financial records while ensuring compliance with school policies and nonprofit accounting procedures.
- Assist with month-end close, audit preparation, and special accounting projects.
- Partner with internal departments to resolve billing discrepancies and provide excellent customer service.
- Support ongoing process improvements within billing and cash receipt functions.
- 1–3 years of experience in Accounts Receivable, Billing, Cash Receipts, or Accounting.
- Experience with student billing, tuition management, nonprofit accounting, or donor accounting is highly preferred.
- Strong customer service and communication skills with the ability to work directly with parents, faculty, and internal stakeholders.
- Experience processing high-volume cash receipts, payments, reconciliations, and collections.
- Familiarity with accounting software such as Blackbaud Financial Edge NXT, Tuition Management, or similar ERP systems is a plus.
- Basic Microsoft Excel skills (pivot tables and VLOOKUPs are helpful but not required).
- Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
- Comfortable working in a paperless environment while maintaining confidentiality and accuracy.