Accounts Receivable Specialist

Why is This a Great Opportunity?

This Accounts Receivable role offers the opportunity to be a key contributor to daily cash flow operations within a structured and process-driven environment. You will play a critical role in ensuring payments are accurately applied, discrepancies are resolved efficiently, and financial records remain up to date.

This position is ideal for someone who enjoys routine, detail-oriented work and thrives in a fast-paced setting where accuracy and timeliness are essential. You will gain hands-on experience with cash applications, reconciliations, and customer account management while working closely with internal teams and external customers.

Job Description:

The Accounts Receivable Specialist is responsible for managing daily cash application activities, maintaining accurate records of incoming payments, and supporting customer account resolution. This role requires a high level of attention to detail and the ability to manage multiple daily processes efficiently.

Key Responsibilities:

• Review and respond to priority emails related to payments, accounts, and customer inquiries

• Process and apply payments from multiple sources, including lockbox, electronic payment systems, and other platforms

• Maintain and update daily cash receipts and deposit tracking spreadsheets

• Download and post lockbox payments, identifying and documenting discrepancies such as short or overpayments

• Prepare and issue lien waivers as required and maintain proper documentation

• Create and process credit and debit memos for duplicate payments, adjustments, and corrections

• Request and manage tax exemption documentation when needed

• Monitor and update reports related to receivables activity and payment application

• Maintain accurate and detailed records of transactions, notes, and supporting documentation

• Assist internal and external customers with account questions, payment status, and credit holds

• Reconcile payment activity and ensure all transactions are properly recorded and balanced

• Organize and maintain electronic files and documentation for audit and reporting purposes

Qualifications:

Education & Experience:

• High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred

• 1–3 years of accounts receivable, cash applications, or related accounting experience preferred

Skills & Abilities:

• Strong attention to detail and accuracy in data entry and financial processing

• Experience with cash applications, lockbox processing, and payment reconciliation

• Proficiency in Microsoft Excel and ability to manage spreadsheets

• Ability to work with accounting and payment systems (e.g., electronic payment platforms)

• Strong organizational and time management skills with the ability to meet daily deadlines

• Effective communication skills for interacting with customers and internal teams

• Problem-solving skills with the ability to identify and resolve discrepancies

• Ability to work independently in a fast-paced, deadline-driven environment

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