Office Manager

Job Title: Office Manager

Reports to: Human Resources Manager

Location: In office - 5151 Corporate Way, Jupiter, FL 33458

FLSA Status: Exempt

Salary: $55,000 - $75,000

Access Medical Labs is one of the largest specialty diagnostic labs in the country, using 50% less blood and delivering next-day results. We offer a comprehensive test menu—from routine panels to advanced biomarkers—across blood, saliva, and urine, performing over 1,000 tests under one roof. Our ultra-automated facilities, spanning over 55,000 sq. ft., are powered by the most cutting-edge diagnostic technology and innovative lab logistics available.

Since 2003, we’ve been committed to delivering a truly exceptional client experience backed by precise and reliable testing. Every innovation we pursue is driven by one purpose: making personalized medicine more practical and accessible.

Company culture is the foundation of Access Medical Laboratories. We continue to attract mission-driven and goal-oriented professionals to our organization, where each individual and team is recognized for their accomplishments. We place a significant amount of value on teamwork and mentorship, enabling each individual to consistently grow and develop. At Access, each team member has a sense of belonging, family, and community. We enjoy coming to work every day in an environment where people feel empowered, understanding that each team member plays a significant role in providing peace of mind to patients nationally.

Job Summary: The Office Manager is responsible for ensuring the efficient daily operations of our headquarters, overseeing administrative functions, and maintaining a well-organized, professional, and productive work environment. This role manages office services, supports leadership teams, and contributes to company culture by coordinating internal events and initiatives. Acting as a central hub for both staff and leadership, the Office Manger ensures smooth operations across departments while fostering an environment of excellence and collaboration.

Job Responsibilities:

Office Operations & Administration

• Oversee and manage all office operations, ensuring a professional and productive work environment.
• Maintain vendor relationships (supplies, equipment, services) and negotiate contracts as needed.
• Monitor and manage office budgets related to supplies, equipment, and facilities.
• Ensure compliance with safety, security, and operational policies.
• Supervise office supplies inventory and implement efficient procurement practices.
• Serve as a point of contact for facilities management, IT coordination, and building services.

Reception & Guest Services

• Greet and assist all visitors, vendors, and clients with professionalism and warmth.
• Manage receptions protocols including sign-in, visitor badges, and deliveries.
• Maintain reception and lobby areas to company standards at all times.
• Serve as point of contact for calls, inquiries, and general company correspondence.

Leadership & Staff Support

• Provide direct administrative support to leadership teams, including scheduling, correspondence, and meeting coordination.
• Manage company calendars, conference room bookings, and key deadlines for internal events.
• Assist with HR-related tasks such as onboarding, offboarding logistics, and employee engagement initiatives.
• Support cross-departmental projects by coordinating resources and timelines.
• Manage conference room calendars, prepare meeting spaces, and ensure technology readiness.

Culture & Events

• Plan and coordinate internal company events, meetings, board visits, and town halls.
• Act as a “culture ambassador” by fostering an inclusive and professional environment.
• Prepare materials, signage, and hospitality for visitors, events, and special projects.
• Partner with HR to drive employee engagement initiatives and enhance the workplace experience.

Qualifications & Skills:

Education:

· Bachelor’s degree in Business Administration, Human Resources, or related field preferred; associate’s degree required.

Experience:

· 5 years of experience in office management, administrative support, or a similar role.

· Prior experience in a professional services, healthcare, or corporate environment strongly preferred.

· Experience balancing front-desk presence with higher-level office management duties is a plus.

Skills & Competencies:

· Strong leadership, organizational, and interpersonal skills.

· Excellent verbal and written communication abilities.

· Proficiency in Microsoft office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new systems.

· Strong problem-solving and multitasking skills.

· Ability to manage sensitive information with professionalism and discretion.

Other Requirements:

· Reliable, professional, and proactive in anticipating organizational needs.

· Ability to manage competing priorities calmy and effectively.

· Committed to upholding Access’s culture of teamwork, professionalism, and client service.

· Bilingual Skills (Spanish a plus).

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $55,000 - $75,000